Guest Information System (GIS)

All attendees must be registered and approved in the Guest Information System (GIS) if they plan to use on-site housing. Registrations received after the deadline may not receive approval in time for on-site accommodations. Please register in GIS as soon as possible to ensure sufficient time for approval. Registering in GIS does not automatically register you for this event.

If you have a current BNL Appointment and a valid BNL Guest Number or you have a pending Guest Registration (GR) Number, it is not necessary to register in GIS again. It is the attendees responsibility to make sure that their BNL appointment is still active before and during their registered event.

GIS Registration

In order to ensure that this form is completed and routed correctly, please fill in all of your personal information and make sure to fill in the following for these few required questions:

Form Field Insert This Information
Purpose of Visit: Meeting Attendance
BNL Department Associated with: RHIC & AGS Users (RC) 
Facility being requested to Conduct Research: None 
Beam line/experiment being requested: None 
What type of Research or Work will the visitor/assignee be working on: Open Research 
Type of Access Requested: Physical on-site Access to BNL
Number of days you estimate to be on-site over a two-year: Intermittently < 30
Subject Code for the Visit/Assignment: Nuclear Physics
Justification of Visit/Assignment: Attend Annual Users' Meeting
First Name of BNL Host for Visit/Assignment: Kelly
Last Name of BNL Host for Visit/Assignment: Guiffreda

Once you have registered in GIS, you will automatically receive e-mails in response to let you know what further instructions are necessary prior to your arrival. Upon initially completing the online form you will receive an e-mail giving you a GR number; this number is only a tracking number. This is not your final Identification number. When your trip is fully approved, you will receive an e-mail indicating that you are approved and you will receive your Identification number.

Begin GIS Registration


Notice for Non-U.S. Citizens

Attendees will not be allowed on-site if their BNL appointment expires!

Non-U.S. Citizens with active BNL appointments but whose Passport, Visa, or USCIS documentation have expired must bring their updated paperwork with them and check-in at the Guest, User, Visitor (GUV) Center between the hours of 7 a.m. to 5 p.m. Monday through Friday to update their USCIS documentation. Upon arrival at BNL, please go to the GUV Center located in the Research Support Building (Bldg. 400) to check-in. Please make sure to bring proper identification.

Guest, User, Visitor (GUV) Center - Directions
1-631-344-3333, guvcenter@bnl.gov

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Last Modified: May 9, 2012