General Information

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2013 RHIC & AGS Annual Users' Meeting

Attendee & Meeting Information


Meeting Locations & Directions

Facility:
Brookhaven National Laboratory
Upton, NY 11973 USA

Meeting will be held at:
Berkner Hall
Bldg. 488, Main Lecture Hall
Located on Brookhaven Avenue
Directions: Meeting (www.bnl.gov/maps/488map.php), Brookhaven National Laboratory (www.bnl.gov/maps/)

Kelly Guiffreda
Bus: 631-344-5654
Fax: 631-344-8686
Email: guiffreda@bnl.gov

Special Evening Events

Registered attendees are invited to attend the optional clambake dinner, cocktail reception, and an end of the meeting luncheon.

Clambake Dinner
Join us for a night on the beach at Smith Point County Park for a clambake and live music on Wednesday, June 26, 2013 6:30 PM. Directions

Please note, there will be a fee in order to attend the clambake. However, the cost of the clambake will be discounted to US $25 for the first 30 registered student/post-docs.

Cocktail Reception
There will be an cocktail hour on Thursday, June 27, 2013 5:15 PM in the lobby of Berkner Hall (Bldg. 488), compliments of BSA.

End of Meeting Luncheon
There will be a luncheon on Friday, June 28, 2013 at the conclusion of our meeting in the Physics Building (Bldg. 510), compliments of BSA.

Food at BNL

Note: There is no dinner service available on Saturday or Sunday evenings so please make sure you eat before you arrive or make other arrangements for those evenings.

Detailed information about the Cafeteria, Brookhaven Center Club Restaurant, Vending Machines and other on-site services can be found in the online Guide to Brookhaven National Laboratory (www.bnl.gov/visitorinfo/onsite_services.asp).

Computer Access

Three computer terminals are located in Berkner Hall (Bldg. 488) for internet access or accessing your email. You may also use the local network jacks to connect your own laptop as well. If attendees bring laptops, PDAs, etc. that will require internet access during the meeting, then these devices must be registered in BNL's Network Access Registration database in order to access the internet.

Registering your computer device can be done via the device's web browser upon first connecting to BNL's network; however, the registration process will require a BNL life or guest number. If you do not have a BNL-assigned life or guest number, a specially generated conference key for your event will be provided to you by the event coordinator (www.bnl.gov/aum2013/contacts.php) on the first day of the event. This conference key is only valid during the actual days of the event. Please use this conference key in place of the BNL-assigned life or guest number.

Note: Attendees will only have 15 minutes to complete their computer registration. Computers will be blocked if registration is not complete in time. Please make sure you understand the process before starting or ask for assistance.

If you have the conference key for your event and still experience connection problems, please contact the ITD Helpdesk (www.bnl.gov/itd/helpdesk/) (631.344.5522, itdhelp@bnl.gov) for assistance.

Faxing Documents

Fax machines are located in Berkner Hall (Bldg. 488) for those who require faxing services. The phone number for Berkner Hall's fax machine is 631-344-5568.

Access to Event & Accommodations at BNL

  • All guests must complete the Additional BNL Guest Registration form and be approved in the BNL Guest Information System (GIS) if they plan to use BNL's on-site accommodations. More...
  • When you arrive at BNL's main gate, please inform the guard you are attending the 2013 RHIC & AGS Annual Users' Meeting event.

    You may be requested to check in at the security trailer. Proper Visitor Identification (www.bnl.gov/visitorinfo/visitor_ID.asp) will be required.

Weather Conditions at Brookhaven

Please always dress accordingly. If there is very inclement weather and you think there is a possibility of BNL either having a delayed opening or being closed for the day, you may call extension x4636 (INFO) from an on-site BNL telephone.

If calling from an off-site telephone or from a cell phone, please call 1-631-344-4636 (INFO).

Additional Information

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Last Modified: November 14, 2013