Meeting Roles

Toastmaster of the Day (TMOD)

• Contacts Speakers, Evaluators and other members with roles before the meeting.

• Prepares the agenda for the meeting, including speech titles and projects.

• Serves as emcee during the meeting, introducing Word Master, Joke Master, Table Topics Master and Speakers, then turns control over to General Evaluator.

• After receiving control back from the General Evaluator, calls on the Table Topics Master to announce the winner of the Bull Thrower’s Award.

• Introduces the Presiding Officer to close the meeting.

General Evaluator

• Informs the evaluator as to whom he or she will be evaluating and encourages him or her to contact the speaker before their talk.

• Introduces each evaluator to evaluate the specific speech.

• Calls on the Quiz Master, Word Master, Timer, Ah Counter/Grammarian for their reports.

• Provides a general evaluation of the entire meeting including TMOD, Table Topics, times, evaluations, etc.

Presiding Officer

• Welcomes everyone, introduces guests, presents club business and announcements.

• Introduces the TMOD.

• At the end of the meeting, invites guests to comment, closes the meeting.

Quizmaster

• Notes questions based on the contents of the Table Topic responses and speeches.

• When called upon by the General Evaluator, asks the questions of the audience to see how well everyone was listening.

 Word Master

• Chooses an interesting target word, which may be related to the theme of the meeting.

• Prepares a small poster with correct spelling and definition and presents it at the meeting, using the word in a sentence.

• Tallies the number of times the word is used and by whom and gives a report when called upon.

Table Topics Master

• Prepares questions or topics for impromptu responses.

• Calls on members/guests at the meeting to respond, calling first on those without major speaking roles.

• Speakers have 1-2 minutes for their responses.

• Tallies the vote, later reports winner of the Bull Thrower’s Award.

Timer

• Operates the timing device that indicates the time frame for the speaker.  Time is shown with green, yellow, and red lights.

• Keeps a record of times for each speaker and evaluator and gives a report later in the meeting.

Ah Counter

• Records the number of fill words spoken (ah, um, you know, etc.) for each speaker.

• Provides a report at the end of the meeting.

Grammarian (often same person as the ah counter)

• Listens for any awkward use or misuse of the English language (incorrect grammar such as verb tenses that don't agree, incorrect usage of singular/plural words; incomplete sentences, mispronunciations, etc.).

• Gives a report when called upon by the General Evaluator, trying to offer the correct usage for each mistake.

Joke Master

• Presents a joke, usually near the beginning of the meeting.

• The joke should be simple, funny, non-offensive, and about two minutes in length.

 Sergeant-at-Arms

• Prepares the meeting place, which may include:

  • Hanging up the banner.

  • Setting up the podium, timer and overhead projector.

  • Making sure all the equipment is functioning.

  • Cleaning up after the meeting.

• Greets the guests as they arrive.

• Opens the meeting and introduces the Presiding Officer.

Speaker

• Every speech should be well prepared and rehearsed to ensure quality.

  Prior to the meeting:

• Provides evaluator with speech manual and discusses with him/her speech goals or personal concerns.

• May write own speech introduction.

  After the meeting:

• Gets speech manual back from evaluator and discusses any questions concerning the evaluation.

• Has the VP Education initial speech manual.

Evaluator

Prior to the meeting:

• Studies the objectives of the project as well as the evaluation guide in the manual.

• Confers with speaker to determine personal goals prior to speech.

During the meeting:

• Reads project goals to club prior to the speech.

• Records impressions of the speech in the manual along with answers to the evaluation questions.

• Begins and ends oral evaluation with a note of encouragement or praise, provides constructive feedback.

Brief Evaluation Form

• Used to provide feedback to the speakers, evaluators, and other participants in the Club meeting.

• Used to vote for the “best” Table Topic response.