Brookhaven Veterans Association (BVA)
Executive Board & Officers
- Don Farnam - Commander
- Mike Paquette - Vice Commander
- Lou Gerlach - Sergeant-at-Arms
- Pete Palamidis - Finance Officer
- John Passaro - Adjutant
Brookhaven National Laboratory Veterans Association
By-Laws
Article I: Membership Dues and Voting
1. Determines the Association’s membership count.
2. Gives the member a right to vote.
3. Gives the member a right to motion.
4. A quorum shall be 3/4 of those members who are present at a regular
meeting.
5. A quorum must be present at any meeting of the organization at which
officers are elected or a vote is taken committing it to any proposal or
action.
Article II: Duties: Executive Board and Officers
Duties of the Executive Board:
1. Formulate the policies, rules and regulations of the organization to
conform to the Constitution and By-Laws.
2. Confirm or reject appointments made by the Commander.
3. Prepare an annual budget for the organization.
4. Attend to all business not otherwise specified in the Constitution or the
By-Laws.
5. Responsible for calling meetings.
6. Activities and events shall be subject to review by the Executive Board
Duties of the Commander:
1. Preside at all meetings of the organization and the Executive Board; the
Commander may attend committee meetings, but does not preside at committee
meetings.
2. Serve as official representative of the Association.
3. Countersign financial statements.
4. Appoint committees subject to the approval of the Executive Board.
5. Issue and approve all reports as required.
6. See that the Constitution and By-Laws of the organization are enforced.
7. Approve expenditures authorized by the Executive Board.
Duties of the Vice Commander:
1. Assume full responsibilities for the duties of the Commander
in his/her absence.
Duties of the Sergeant-at-Arms:
1. Responsible for maintaining order at organization meetings and functions.
Duties of the Finance Officer:
1. Furnish proper receipt for all monies expended by him/her.
2. Provide the Executive Board with monthly budget statement and a quarterly
financial statement.
3. Sign checks for submission to persons designated by the Commander for
countersignatures.
4. Enforce expenditure authorizations depending on the availability of funds
within the allocations of the individual annual budgets.
5. Attend meetings at the request of the Executive Board.
Duties of the Adjutant:
1. Submit minutes of the previous meeting at the opening of each meeting of
the organization and of the Executive Board.
2. Maintain the official records of these meetings.
3. Keep attendance at meetings and ascertain if a quorum is present.
4. Assume full responsibility for the correspondence of the organization.
5. Supports the administrative requirements of the Commander.
Article III: Nomination and Election of Officers
1. Nominations of officers shall be recorded in a special meeting scheduled
in early December.
2. The slate of candidates shall be announced to the Associations
membership.
3. The election shall be conducted during the month of January.
4. The election of the Executive Board members shall be conducted by an
in-person vote of all members.
5. Tellers appointed by the Executive Board shall tally ballots at the end
of the voting session, the candidates receiving the most votes will be
elected, the results announced by mail or e-mail.
6. New officers will begin their terms on February 1st.
Article IV: Meetings
Executive Board:
1. Board Meeting - to take place once a month.
2. Quorum (attendance) - three out of five board members must be present to
hold a meeting.
3. Board Vote – a unanimous vote of three is required if two are absent.
4. Consultant – may be invited to an Executive Board Meeting as an
advisor/consultant/facilitator, as needed and with consensus of the
General Membership:
1. To be held on the last Friday of the month on a quarterly basis.
2. A quorum must be present at a meeting of the organization at which
officers are elected or a vote is taken committing it to any proposal or
action. Only members may vote at meetings.
Article V: Committees
Special committees may be created and a committee chairperson appointed by
the Commander. All members of the organization are eligible for
service on committees. The committee chairperson shall have the
responsibilities of reporting on committee activities to the organization
president and the membership at large.
Article VI: Amendments
These By-Laws may be amended by a quorum in a duly assembled meeting,
provided that notice of the proposed amendment has been given at the
preceding meeting.
Last Modified: January 31, 2008
Please forward all questions about this site to:
Joanne Rula
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