The following contains guidance for transporting materials to and from BNL and for on-site transfers. All staff and users must adhere to Laboratory guidelines when making plans to move materials either by commercial carrier or in rented or personal vehicles.
BNL hazardous material transport guidelines apply for products that meet the definition of hazardous materials according to 49 CFR 171.8 and any nanomaterial that has known hazardous properties (toxic, flammable, reactive). BNL guidelines are also provided for all other nanomaterials even if they have not been identified as hazardous materials.
Some materials may be transported in personal vehicles as per “Materials of Trade” (MOT) guidance. The regulations for transporting MOT are much less restrictive and are based on a quantity limit for specific Department of Transportation hazard classes.
Transport of hazardous materials in personal vehicles at BNL must comply with the rules for Materials of Trade, AND be on the BNL Materials of Trade table, OR have prior approval of the Transportation Safety Officer. However, due to building hazard zone restrictions, CFN reserves the right to limit the acceptance of some quantities of chemicals. See the section on MOT transportation (below) for details.
Unsure if materials are considered hazardous? Ask the CFN safety staff:
If your materials do not meet the definition of Materials of Trade (discussed below) the transport must be evaluated through use of the BNL On-site Transfer/Safety Assessment Form available here.
Complete the form and forward it to Gerard Shepherd (firstname.lastname@example.org) for evaluation.
The inner package must be labeled as follows:
Download the label and print on Avery Label #5264.
There are two classes of Nanomaterials with different transportation handling requirements:
Nanomaterials products that meet the definition of hazardous materials according to 49 CFR 171.8, AND other nanomaterials that have been identified as having hazardous effects, (even if not listed in 49 CFR 171.8) must be packaged and labeled as indicated in the “Transportation of Nanomaterials” section above AND be transported using the same criteria outlined in “Hazardous Material Transportation (between BNL and other institutions)”.
For Nanomaterials not identified to be hazardous:
Small quantities of nanomaterials that qualify as Materials Of Trade, and are not identified as known to be hazardous, may be carried in private vehicles when properly labeled and packaged. Large quantities must be evaluated using the BNL On-site Transfer/Safety Assessment Form, as described in “Hazardous Material Transportation”.
Materials of Trade (MOT) are hazardous materials, other than hazardous wastes, that are transported in small quantities and carried on a motor vehicle by a private individual in direct support of that persons business.
The rules for transport of MOTs are less restrictive than those for commercial transport because of their lesser hazard. You need not have shipping papers, emergency response information, placards, formal training, or record keeping. You do need, good packaging and labeling, some knowledge of this MOT exclusion (exclusion from the DOT rules for other materials), and you must meet the quantity limitations assigned to the material you are transporting.
Hazardous materials transported as MOTs must meet the following requirements:
There is no MOT exclusion for:
There is no MOT exclusion for commercial aircraft. Hazardous and radioactive materials must not be transported on commercial aircraft.
Always limit the amount of material that you bring to the CFN to that quantity needed for your experiment. If you purchase reagents in liter or larger quantities at your home institution, transfer the few milliliters that you need in another container, seal and label that container, and bring that to CFN. Please do not bring more than you need, it complicates transport, adds to risks and stresses our limited storage capability.
The following common reagents must be limited to less than or equal to 500 ml:
The following cannot, in any quantity, be brought into the CFN without pre-approval of the CFN ES&H Coordinator:
Researchers are urged to contact the CFN Facility Leader where the work is planned, because many of the standard chemicals and materials are already available.
The BNL Chemical Management System is used to track the quantities and locations of chemicals on site. Any chemicals purchased through the BNL Procurement and Property Management (PPM) Division will arrive at CFN already entered into the CMS and with bar codes on the containers. Any chemicals that you bring to CFN that will remain in storage here after you depart, must also be bar coded and entered into the CMS. Materials that you bring, that will be on site for a few days, and that will be depleted or leave when you depart, need not be bar coded and entered into the CMS. You must provide an MSDS to keep associated with a non-CMS coded chemical while it remains in the CFN facility.
If you need to have your containers bar coded and entered to the CMS or if your container has a bar code on it and you empty it, move it between buildings, or remove it from site, you must update the system to keep the inventory current. You can enter new materials, transfer existing materials, or delete a material from the database on the Chemical Management System website.
When you go to this page click on, CMS Web Forms. There you will find instructions on how to proceed. It will take two or three days to receive a new bar code sticker by BNL interoffice mail. If you need your bar code sticker sooner, contact the CMS group at x 2028 and they will come over with the sticker right away.
Users who bring trucks on site must assure that the vehicle is not overweight and that the load is well balanced and secure. Give BNL Procurement and Property Management Division (PPM), 631-344-2311, at least a few hours notice before arriving with your truck. PPM is closed outside of the routine business hours of 8:30 am – 5:00 pm weekdays. PPM has a truck scale and arrangements must be made to have your truck weighed and inspected before departing from the site by calling x 2311. Truck shipments must be accompanied by a completed BNL Shipping memorandum and it is your responsibility to assure that your truck is properly loaded.
If your materials do not meet the MOT requirements, they do not belong on the truck and must be shipped through a commercial carrier.