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Guest Information System (GIS)

All Non-U.S. Citizens must be registered and approved in the Guest Information System (GIS) before they will be allowed access to the laboratory. If you are using on-site housing then you must also be registered and approved in GIS as well. Registering in GIS does not automatically register you for this event. If you have a current BNL Appointment and a valid BNL Guest Number or you have a pending Guest Registration (GR) Number, it is not necessary to register in GIS again. Please register in GIS as soon as possible to ensure sufficient time for approval. It is the attendees responsibility to make sure that their BNL appointment is still active before and during their registered event.

GIS Registration

Please make sure to register in GIS as soon as possible. In order to ensure that this form is completed and routed correctly, please fill in all of your personal information and make sure to fill in the following for these few required questions:

Form Field Insert This Information
Purpose of Visit: Conference Attendance
BNL Department Associated with: Physics Department 
Experiment/Facility: Riken 
Facility Code: Riken BNL Research Center 
Type of Research: Open Research 
Type of Access Requested: Physical on-site Access to BNL
Number of days you estimate to be on-site over a two-year: Intermittently < 30
Subject Code for the Visit/Assignment: Nuclear Research
Justification of Visit/Assignment: Attend Drell-Yan Physics Workshop
First Name of BNL Host for Visit/Assignment: Elke
Last Name of BNL Host for Visit/Assignment: Aschenauer

Once you have registered in GIS, you will automatically receive e-mails in response to let you know what further instructions are necessary prior to your arrival. Upon initially completing the online form you will receive an e-mail giving you a GR number; this number is only a tracking number. This is not your final Identification number. When your trip is fully approved, you will receive an e-mail indicating that you are approved and you will receive your Identification number.

Begin Registration


Notice for Non-U.S. Citizens

Attendees will not be allowed on-site if their BNL appointment expires!

Non-U.S. Citizens with active BNL appointments but whose Passport, Visa, or USCIS documentation have expired must bring their updated documentation with them and check-in at the Guest, User, Visitor (GUV) Center between the hours of 7 a.m. to 5 p.m. Monday through Friday, to update their USCIS documentation. Upon arrival at BNL, you have to go to the GUV Center located in the Research Support Building (Bldg. 400) to check in. Please make sure to bring proper identification.

Guest, User, Visitor (GUV) Center - directions
1-631-344-3333, guvcenter@bnl.gov

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Last Modified: March 11, 2011