Part I: Instructions on Submitting your Abstract and Images
Abstract:
Download and Save the
template file to your hard drive.
Abstract
Template File -
self extracting zip file
EPSCoR Abstract Templetes:
( abstempl.exe )
1. Folder Contents
(1) MS Word file, (1) WordPerfect file, (1) readme file
EPSCoR Administration will make pdf files
from your Word or WordPerfect Files (
DO NOT MAKE THEM YOURSELF ). To view sample abstracts,
click on one of these links below:
Sample
1 - PDF
Sample
2 - PDF
Format for Completing Your Abstract:
( After Downloading Template )
Titles:
For all titles, use Initial Capitals (do not
use not lower or UPPER case text).
- Authors' Names:
For all
authors, enter only the first
initial of the first name (do not write out the full first name).
-
- Abstract Text:
- Do
not copy and paste from another program. This will cause
reformatting of pre-set fonts, symbols, paragraph formatting, text
styles and alignment.
- Use
only one space after each period.
- If some of the headings in the template
(such as "Methods and Materials," "Results," etc.)
do not apply to you, simply delete the heading.
Fonts:
Do
not change fonts
while creating your abstract. The default font is Arial. Be
sure to return to Arial after using a different font for symbols. We will not be responsible for conversion of fonts and symbols which
commonly occur for failure to follow instructions.
Font Sizes:
The title is 11 pt. The
authors' names, abstract number, beamline number and figure captions are 9 pt.
The body text is 10 pt.
-
Symbols:
- Use your word processor's
function to "insert symbol." The character map sets for
(normal text), Arial, Symbol and Times Roman have many subsets of
character types (e.g., Latin, Greek, Mathematical symbols). If
the symbol you require is not located in one of these character sets, DO
NOT use another font or character set. Contact
EPSCoR
for
assistance.
-
You may use your word processor's superscript, subscript, bold, underline,
and italic functions if required.
Quotation Marks:
Commas
and periods should be inside quotation marks,
e.g.,
All punctuation is
to be "inside."
Reference Format: Follow
the samples below.
Thesis
C. Brown, R. Smith, K.
Jackson, and B. Barnett, "My Thesis," Ph.D. Thesis, U. of Chicago,
IL, USA, 2000.
Journal Article
J. Milne and E.D. Johnson,
"High
Speed Hydraulic Scanner for Deep X-ray Lithography," Microsystem
Technologies, 4, 117, BNL Report 64882, 1998.
Conference Paper
R. Brown, C. David, J.
Jacobs, R. Roth, and S. Simmons, "The Theory of UV Photoemission,"
(invited paper), 23rd Annual Conference of the American Physical
Society, 1, 3, p. 90-99, Chicago, IL, USA, 2000.
Report
P. Stefan, S. Krinsky, G. Rakowsky, L. Solomon, D. Lynch, and K. Bane, "The NSLS Prototype
Small-Gap Undulator (PSGU): Design and Experimental Results,"
Brookhaven National Laboratory, Upton, NY, BNL Report No. 65422, 1999.
Size
of Abstract:
Do not exceed one
page
including figures.
- Finalize Your Abstract
Before You Send it:
- Do not submit
incomplete abstracts.
- Spell
and grammar check your entire abstract when you are done.
- You will NOT have the opportunity to make
modifications.
Images:
Figures and images enhance your abstract.
Embed as many figures as you wish into your abstract, provided the text
and images together do not exceed one page.
-
Acceptable formats are .jpg, .gif, and windows metafile. Do not use other format types.
-
Prepare your images in color.
- EPSCoR Administration may review your images for content and quality for selection of
cover and section cover images. If your images are selected for this
additional exposure, you will be contacted at a later date to create higher resolution images for this purpose.
Naming Your Files:
last name_registration#.doc
last name_registration#.wpd
Example: doe_1234.doc
or doe_1234.wpd
Part II: Sending your Files to EPSCoR
When your abstract files are
complete, email them to EPSCoR
Email Address: epscor@bnl.gov
Subject Line: EPSCoR Abstract
Click
link to email abstract
If you do not have access to email, you may:
1. Send
a floppy disk, zip disk ( standard, not super zips ) or CD-Rom ( if CD-Rom, be sure to use a CD-R disk, not
CD-RW ).
Click
here for address
Part III: Proofing Your Abstract
One week after submitting your Abstract, proof your
abstract (in pdf version) at the following website(s). The only changes
that will be allowed are corrections to symbols, if necessary. Due to time
limitations, no text modifications can be made.
Note: Use all lower case and no spaces in the
abstract name.
Examples: ( Sample
1 - PDF ) ( Sample 2 - PDF )
View the list of abstracts which are
ready for viewing
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