Chemical Management System

• Question 1:
  What is the CMS Team protocol for handling packaged chemical containers arriving onsite? [Answer 1]
• Question 2:
  I have a sensitive product arriving on site. How do I assure that the package(s) remains unopened by the CMS Team? [Answer 2]
• Question 3:
  What items are exempt from the CMS inventory? [Answer 3]
• Question 4:
  I have a chemical in my lab that does not have a bar code.  How can I get this chemical bar coded? [Answer 4]
• Question 5:
  I need an MSDS for a chemical I am using.  How do I obtain the MSDS? [Answer 5]
• Question 6:
  Where can I get NFPA labels to put on my chemical container to indicate the hazards? [Answer 6]
• Question 7:
  Where can I find articles and lessons learned on chemicals? [Answer 7]
• Question 8:
  How do I return cylinders back to the cylinder warehouse? [Answer 8]
• Question 9:
  How can I transfer a bar coded chemical that I own online? [Answer 9]
• Question 10:
  How can I transfer a bar coded chemical by BNL mail? [Answer 10]
• Question 11:
  How can I obtain a cylinder status tag to place on my cylinder? [Answer 11]

Answer 1

When the chemical's primary container is protectively packaged in secondary containment, e.g., hermetically sealed, vacuum packed, or foil wrapped for light sensitive items, the secondary containment is never removed. The CMS Team will not remove or otherwise disturb any chemical container that is packaged or labeled for the purpose of protecting the chemicals purity or integrity. The CMS Team will attach a bar-code to the outside of the secondary containment. It is the requisitioners responsibility to transfer the bar-code to the primary container upon opening. This request is indicated on the Intra-Lab Receiving Report.

If a chemical is packaged in protective shipping material strictly for shipping purposes, e.g., vermiculite, Styrofoam peanuts, the shipping material will be removed and the bar-code will be applied directly to the primary container. The CMS Team will always return the containers to their original packaging state. Note: The CMS Team has no control over interim storage or delivery procedures. It is Supply and Materiel's responsibility to assure that all products are stored and handled properly upon receipt, e.g., refrigerated, or kept frozen, and to be shipped in a timely manner.

Answer 2

If a requisitioner has ordered a sensitive product he or she may request that the package remain unopened by the CMS Team. This can be accomplished two ways: writing a comment in the Item Description field of the Purchase Order or; contacting the CMS Team, and supplying the PO number.

The CMS Team can be contacted by the following:

• CMS Teams Members Ext 7325, 2862
• CMS Manager: Ext 2028
• Email: CmsTeam@bnl.gov

The bar-code will be attached to the outside of the box. It is then the requisitioners responsibility to provide the appropriate information for entry into the CMS inventory, e.g., proper chemical name, quantity, manufacturer, concentration, container type, and location information, and to transfer the bar-code to the primary container. Note: The CMS Team has no control over Supply and Materiel's protocol for opening packages.

Answer 3

• Non-labeled containers.
• Waste containers
• Empty containers
• Working solutions or dilutions made from a primary bar-coded container
• Consumer/trade name products when present in consumer quantities and used as appropriate
  
  e.g., cleaners
  e.g., enzymes

For Additional Information please see the document "What is entered into the CMS Database?"

Answer 4

• A user may request a bar code be sent to them directly by using the Chemical Container Registration web page.  Go to the Web Transaction and Forms page and select under Web Transactions the Chemical Container Registration link. 
• A user may also request a bar code by filling out a Container Registration Form and sending it to the CMS Team in Building 120.  This form may be found on the Web Transaction and Forms page under PDF Forms.
• You can register a chemical container by simply sending an email to CmsTeam@bnl.gov.  However, the CMS Team member will ask you for the information that would normally be supplied on the Container Registration Form.
• If you are unable to get your chemical registered using one of the above methods then please call one of the CMS Team members.
  • CMS Team Members Ext. 7325, 2862  CMS Manager Ext. 2028
  • Email: CmsTeam@bnl.gov
  • MSDS Requests: Ext. 7325

Answer 5

• CMS has on their web site detailed instructions and examples of MSDS searches.  Go to the MSDS search page at Material Safety Data Sheet Search and click on the detailed instructions and examples link.

Answer 6

• NFPA labels for chemical containers can be found in the BNL Inventory Stores Catalog and can be order through Peoplesoft Financial Web Pages under Invneotry/BNL Pick Ticket.  Click this link to see sample labels and stock numbers.

Answer 7

• Articles and lessons learned about chemicals can be found on the CMS web site at Chemical Aricles & Lessons Learned.

Answer 8

• There are basically three types of cylinders which are encountered here at the Lab, returnable BNL-owned and vendor owned cylinders, and non-reusable cylinders.  BNL cylinders that have an empty Status Tag and placed in "Empty Racks" in a facilities delivery and pick-up area will automatically be picked up by personnel at the Cylinder Warehouse.  If you need to schedule a pickup of BNL cylinders call the Cylinder Warehouse at Ext. 2964.  Vendor owned cylinder need to returned to the vendor.  Contact the vendor and determine how the vendor would like their cylinder returned.  Contact Traffic Management and prepare a Shipping Memo to return the cylinder(s) to the vendor.  For non-reusable cylinders please contact waste management.

For additional information please see:

• Procurement & Property Management Group SOP 105.2 Compressed Gas Cylinders - Tagging and Control
• Procurement & Property Management Group SOP 460.1, Shipment of Materials

Answer 9

• Transferring of chemicals is a simple process. If you are the owner of the chemical you can conduct the transfer online at http://intranet.bnl.gov/esh/cms/grpTrans.asp by clicking on the “CHEMICAL CONTAINER TRANSFER” link. If the chemical you are transferring is just being moved to another room you will need the bar code number, building number, room number and an optional location.   If you are transferring your chemical to another user you will need the name or life number, in addition to the above information, for the person you are transferring to. 

Answer 10

• You may also conduct the transfer using a paper form. Go to http://intranet.bnl.gov/esh/cms/grpTrans.asp and under “PDF Forms” select the “Container Transfer Form”. Print this form out and complete the information requested. Mail the form through the BNL mail system to the CMS Team in building 120 and the team will complete the transfer for you.

Answer 11

• Cylinder Status tags for cylinders are in the BNL Inventory Stores Catalog and can be order through Peoplesoft Financial Web Pages under Invneotry/BNL Pick Ticket (S51406).

Last Modified: February 19, 2013

One of ten national laboratories overseen and primarily funded by the Office of Science of the U.S. Department of Energy (DOE), Brookhaven National Laboratory conducts research in the physical, biomedical, and environmental sciences, as well as in energy technologies and national security. Brookhaven Lab also builds and operates major scientific facilities available to university, industry and government researchers. Brookhaven is operated and managed for DOE's Office of Science by Brookhaven Science Associates, a limited-liability company founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, the largest academic user of Laboratory facilities, and Battelle, a nonprofit, applied science and technology organization.

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