Chemical Management System
When the chemical's primary container is protectively packaged in secondary containment, e.g., hermetically sealed, vacuum packed, or foil wrapped for light sensitive items, the secondary containment is never removed. The CMS Team will not remove or otherwise disturb any chemical container that is packaged or labeled for the purpose of protecting the chemicals purity or integrity. The CMS Team will attach a bar-code to the outside of the secondary containment. It is the requisitioners responsibility to transfer the bar-code to the primary container upon opening. This request is indicated on the Intra-Lab Receiving Report.
If a chemical is packaged in protective shipping material strictly for shipping purposes, e.g., vermiculite, Styrofoam peanuts, the shipping material will be removed and the bar-code will be applied directly to the primary container.
The CMS Team will always return the containers to their original packaging state.
Note: The CMS Team has no control over interim storage or delivery procedures. It is Supply and Materiel's responsibility to assure that all products are stored and handled properly upon receipt, e.g., refrigerated, or kept frozen, and to be shipped in a timely manner.
If a requisitioner has ordered a sensitive product he or she may request that the package remain unopened by the CMS Team. This can be accomplished two ways: writing a comment in the Item Description field of the Purchase Order or; contacting the CMS Team, and supplying the PO number.
The CMS Team can be contacted by the following:
- CMS Teams Members Ext 7325, 2862
- CMS Manager: Ext 2028
- Email: CmsTeam@bnl.gov
The bar-code will be attached to the outside of the box. It is then the requisitioners responsibility to provide the appropriate information for entry into the CMS inventory, e.g., proper chemical name, quantity, manufacturer, concentration, container type, and location information, and to transfer the bar-code to the primary container.
Note: The CMS Team has no control over Supply and Materiel's protocol for opening packages.
- Non-labeled containers.
- Waste containers
- Empty containers
- Working solutions or dilutions made from a primary bar-coded container
- Consumer/trade name products when present in consumer quantities and used as appropriate
For Additional Information please see the document
"What is entered into the CMS Database?"
- A user may request a bar code be sent to them directly by using the
Chemical Container Registration web page. Go to the
Transaction and Forms page and select under Web Transactions the
Chemical Container Registration link.
- A user may also request a bar code by filling out a Container
Registration Form and sending it to the CMS Team in Building 120.
This form may be found on the Web Transaction and Forms page under PDF
- You can register a chemical container by simply sending an email to
CmsTeam@bnl.gov. However, the
CMS Team member will ask you for the information that would normally be
supplied on the Container Registration Form.
- If you are unable to get your chemical registered using one of the
above methods then please call one of the CMS Team members.
- CMS Team Members Ext. 7325, 2862 CMS Manager Ext. 2028
- Email: CmsTeam@bnl.gov
- MSDS Requests: Ext. 7325
- There are basically three types of cylinders which are encountered
here at the Lab, returnable BNL-owned and vendor owned cylinders, and
non-reusable cylinders. BNL cylinders that have an empty Status
Tag and placed in "Empty Racks" in a facilities delivery and pick-up
area will automatically be picked up by personnel at the Cylinder
Warehouse. If you need to schedule a pickup of BNL cylinders call
the Cylinder Warehouse at Ext. 2964. Vendor owned cylinder need to
returned to the vendor. Contact the vendor and determine how the
vendor would like their cylinder returned. Contact Traffic
Management and prepare a Shipping Memo to return the cylinder(s) to the
vendor. For non-reusable cylinders please contact waste
For additional information please see:
- Procurement & Property Management Group SOP 105.2 Compressed Gas
Cylinders - Tagging and Control
- Procurement & Property Management Group SOP 460.1, Shipment of
- Transferring of chemicals is a simple process. If you are the owner
of the chemical you can conduct the transfer online at
http://intranet.bnl.gov/esh/cms/grpTrans.asp by clicking on the
“CHEMICAL CONTAINER TRANSFER” link. If the chemical you are transferring
is just being moved to another room you will need the bar code number,
building number, room number and an optional location. If
you are transferring your chemical to another user you will need the
name or life number, in addition to the above information, for the
person you are transferring to.
- You may also conduct the transfer using a paper form. Go to
http://intranet.bnl.gov/esh/cms/grpTrans.asp and under “PDF Forms”
select the “Container Transfer Form”. Print this form out and complete
the information requested. Mail the form through the BNL mail system to
the CMS Team in building 120 and the team will complete the transfer for
Last Modified: February 19, 2013