All deliveries shall be to 98 Rochester Street, Upton, New York
11973 unless otherwise
noted on the Purchase Order/Contract. To speak to a representative
call 631-344-2300, unless you have made other arrangements with your
host. Include your host’s name or your name on the package.
Individual departments can receive non-hazardous, non-radiological
materials directly; contact your host for further details.
All deliveries must arrive at Brookhaven National Laboratory
(BNL), at the above
address, Building 98 between the hours of 8:00 am to 11:45 am or
from 12:30 pm to 4:00
pm EST, Monday through Friday. Any delivery outside normal delivery
hours will NOT
be accepted unless advanced notification was provided and
arrangements were made
through Receiving (631-344-2310, 631-344-4336) or via email at:
Special Notification of Delivery
Advanced Notice, within 72 hours of expected delivery to BNL,
shall be provided by the
supplier or shipper to BNL’s Receiving department either by
telephone at: 631-344-2310,
631-344-4336 OR via email at: PPMTraffic@BNL.gov due
size, and/or volume parameters of the end item(s) requiring special
handling/rigging by BSA personnel.
Failure to contact BNL will
result in delays
during delivery and demurrage will be at the supplier’s/ shipper’s
Hazardous or Radioactive Materials
Shipment of all materials including hazardous materials and
hazardous chemicals, etc., to BNL must be conducted in accordance
with U.S. Department of Transportation requirements. Contact your
ESH Coordinator and then Central Receiving Section at 631-344-2310
to make arrangements for these shipments.
If your institution is shipping radioactive material or
accountable nuclear material to BNL, you must contact the Isotopes
and Special Materials (I&SM) Group at 631-344-4051 to obtain an
authorization number and then Central Receiving Section at
631-344-2311 to make arrangements for these shipments.
Radioactive materials are received at Central Receiving and are
temporarily stored in the designated area for pick-up by I&SM. It is
the Laboratory’s policy to conduct the receipt, storage, inspection
and delivery of Radioactive Hazardous Material in accordance with
the regulations contained in the Department of Transportation’s Code
of Federal Regulations (CFR), Title 49, parts 100 through 179.
Package Labeling Requirements
All packages delivered to BNL must be labeled with the complete
Order/Contract Number as a minimum. Note: Purchase or Credit Card orders do
not require a
Purchase Order Number but must be labeled as a Purchase or Credit Card
Purchase and include
the Card Holders Name and Building Number on the label.
Each shipping container (transport package) with a gross weight
equal to or greater than
400 pounds (180 kilograms) must be marked with the center of gravity
and gross weight
on at least one side, or end panel in addition to meeting the
requirements of the latest
revision of ASTM Standard D 3951-98, Standard Practice for
This applies to any item shipped (originally packaged or repackaged)
to BNL or other
locations cited in the purchase order or contract.
Shipment Destination Other than BNL
The material ordered is to be shipped to other than the Buyer’s
facilities. Copies of the
data required in accordance with the procurement documentation shall
accompany the shipment; in addition, one copy of such data shall be
mailed to the Buyer on the same day that shipment is made.
Requirements when BSA is Paying Freight Charges
A copy of the freight bill must accompany the Seller’s invoice
when charges are in the account of Brookhaven and in excess of
All Regular Shipments Totaling 150 Pounds or Less: Use
FedEx Ground collect (second choice), using the BNL account or UPS
Ground collect (first choice) using the BNL account.
Shipments Totaling 150 Pounds or More
- Local shipments within a
100 mile radius or in the Tri State area (PA, NJ, CT) use our local
trucking company, South Shore Delivery (516) 810-0081.
beyond a 100 mile radius use YRC, Inc.
- All other shipments
outside New York State use one of the following lines, listed in
order of the best discounted government rates:
Tender # 2914
Ph. local: (631) 242-5201
Ph. district: (800)830-6952
Ph. local: (631) 243-0800
Ph. district: (800) 610-5544
All Urgent Air Shipments
- Use FedEx Priority Collect, using BNL account or
UPS Air Collect using BNL account. Use the necessary
degree of urgency: Overnight, Two Day or Three Day
Express Saver options are available.
- If shipment exceeds 150 pounds, contact the BNL
Traffic Dept. at (631) 344-2300 or (631) 344-4336
for shipping instructions.
Note: Do not ship with any additional insurance
as BNL is self-insured and additional insurance charges will be
For foreign shipments that will be transported via ocean freight
10-2 REQUIREMENTS Form (PDF) must be completed by the supplier
72 hours before departure of the vessel. The form can either be
faxed to Interfreight Harmonized Logistics, Inc. at 516-371-6880 or
emailed to firstname.lastname@example.org. A copy should also be emailed to
PPMTraffic@BNL.gov . Once the form is submitted to customs an
acceptance number will be given. No freight will be loaded on a
vessel without this acceptance number.
Questions? call 631-344-2300.