Procedure for Recruiting and Placing CFEs
When ISPO receives a request for a CFE, it is posted on our web site and an ISPO task monitor is assigned to recruit candidates. We allow one to two months for recruitment, depending how difficult it is to identify candidates. Sometimes recruitment is longer, but the IAEA usually indicates a deadline for applications on the SP-1.
Once candidates are identified, the ISPO task monitor reviews the candidates’ qualifications and summarizes them on a table to be presented to the SSTS. The task monitor prepares a standard SSTS information package including a cover memo, the SP-1 request, the applications, and the candidate summary.
The SSTS reviews the candidates, either at a regular meeting or by phone poll. The SSTS determines which candidates’ applications will be forwarded to the IAEA for review and selection. The ISPO task monitor sends those applications to the ISPO Liaison Officer for official transmittal to the IAEA. The candidates whose applications are not approved will be informed they are no longer being considered.
The IAEA will take an unspecified amount of time to review the candidates and select a CFE. The IAEA usually identifies a preferred candidate and an alternate. This information is conveyed to ISPO in a letter from the Director-SGTS to the ISPO Liaison Officer.
Once the IAEA has made a selection, the ISPO task monitor contacts the preferred candidate to see if he or she is still interested in the position. Any conditions the IAEA places on the assignment should be explained to the preferred candidate. It is not expected that the winner will give a 100% commitment to take the position, but ISPO needs to know that they are positively inclined to take the position if the salary and other benefits are acceptable. If the preferred candidate is still interested, the other candidates should be notified that the IAEA has made a selection and barring any unforeseen circumstances, they will not get the position. If the preferred candidate declines the position, ISPO should contact the alternate to determine his or her interest.
Once a candidate has been identified to take the position, the task monitor prepares an information package recommending that the SSTS approve the position with the selected candidate. At this time, ISPO requests that the SSTS approve $50,000 to cover initial CFE expenses. This can be done at an SSTS meeting or via phone poll. The information provided to the SSTS includes a cover memo, the SP-1 request, the IAEA’s selection letter, and the final candidate’s application.
Once the SSTS approves the position, the IAEA is notified in two ways. First, the SP-1 request is included in the cable resulting from the SSTS meeting that is sent to the U.S. Mission Vienna. Second, the Liaison Office writes a nomination letter officially nominating the final candidate for the position. The Liaison Officer’s nomination letter should include the final candidate’s Personal History Form as an attachment.
Once the position has been approved, the ISPO task monitor sends a package of information concerning the IAEA and Vienna to the candidate. This will help with preparations for the move to Vienna. The candidate should be advised not to make any life altering changes until they receive an official job offer from the IAEA. Information provided to the future CFE should include a copy of Living in Vienna, a copy of ISPO’s Guidebook, German language tapes or CDs, and other information depending on the family make up and other demographics of the candidates (school info, IAEA technical manuals, IAEA information, etc.).
The IAEA’s offer can take up to six weeks (or longer) to arrive. The ISPO task monitor will keep track of the status and prompt the Liaison Officer to look into it if it is taking too long (Christmas and summer holidays should be taken into consideration).
Once the CFE candidate receives the offer, it is up to them to read it over and decide whether they can accept it. They may have questions that ISPO can help to answer. ISPO may know the answer or may need the Liaison Officer to get more information.
One question that frequently arises is about pensionable remuneration. The pensionable remuneration is usually higher than the salary. This is the amount that the pension is based on and includes some benefits. The pension contribution is based on the pensionable remuneration rather than the salary, which is to the benefit of the CFE since it increases the amount contributed to pension.
CFEs should also be made aware of Pension Option C. This is described in SSTS Policy Statement 8, but briefly, it allows CFEs to get their pension contribution as a lump sum payable directly to them instead of having it invested in the UN Joint Pension Fund. In order to take Pension Option C, CFEs must opt out of the UNJPF and provide a copy of the form included in Policy Statement 8 to the IAEA and to the ISPO Liaison Officer.