International Atomic Energy Agency

Recruitment Brochure

A Professional Assignment for Peace and Development

Contents

1. An introduction to the IAEA
2. Overview of activities and assignments
3. Requirements and conditions for appointment
4. Conditions of employment
5. How to apply for a position in the IAEA
6. Annex 1 Member States
7. Annex 2 Organizational chart
8. Annex 3 Guidelines for application to the IAEA
9. Annex 4 Sample Curriculum vitae

Footnotes with reference to the text in this brochure

1) Professional staff members is the term that refers to persons whose work requires the understanding of an organized body of theoretical knowledge that is of a level equivalent to that represented by a university degree whereas General Service staff members work in support and administrative areas.

2) This recruitment brochure deals primarily with the recruitment of regular staff members. The procedures for recruiting TC experts differ fundamentally from those for recruiting regular staff, and the recruitment of TC experts is therefore not dealt with in this booklet. For more information please contact the IAEA's Department of Technical Co-operation.

3) This section gives general information relating to the employment of Professional staff internationally recruited for a period of at least one year and holding a regular fixed-term appointment. It does not describe all conditions of service. More detailed information is provided from the IAEA's Division of Personnel to successful candidates in the event of an offer of appointment.

An Introduction to the IAEA

The International Atomic Energy Agency (IAEA) offers challenging assignments and provides a stimulating multicultural environment for people who are interested in international work experience in a specific area of expertise .The purpose of this brochure is to provide general information on the possibilities for employment as a Professional1) staff member of the IAEA and other information which may be useful to persons interested in joining the IAEA's Professional staff.

What is the IAEA?

Since 1957, the IAEA serves as the world's intergovernmental forum for scientific and technical co-operation in the peaceful utilization of nuclear energy. Its principal objectives under its Statute are "to accelerate and enlarge the contribution of atomic energy to peace, health and prosperity throughout the world" and "ensure, so far as it is able, that assistance provided by it or at its request or under its supervision or control is not used in such a way as to further any military purpose".

The IAEA pursues those objectives by - among other things - promoting the transfer of nuclear technology and know-how, encouraging the creation of an international culture of safety and reliability in the utilization of nuclear energy, safeguarding nuclear materials so as to ensure that they are used exclusively for peaceful purposes and disseminating information on peaceful uses of nuclear technology.

Over 120 countries are now members of the IAEA (see Annex 1).

Structure of the IAEA

The structure of the IAEA is as follows: the General Conference, which is composed of representatives of all Member States and meets for a one-week session every year; the Board of Governors, which normally holds four sessions each year, but has to be ready to meet at short notice at any time; and the Director General, who is the chief executive authority of the IAEA's Secretariat. The Secretariat is charged with the responsibility of implementing the IAEA's programme. It currently employs about 2200 scientific, technical and administrative personnel, about 900 of whom are in the Professional and higher categories.

Most staff members are stationed at the IAEA's Headquarters in Vienna and at supporting scientific laboratories in Seibersdorf, near Vienna. A small number are stationed at a liaison office at United Nations Headquarters in New York and at a liaison office in Geneva. Other staff members are stationed at regional offices in Tokyo and Toronto and at the IAEA Marine Environment Laboratory in Monaco.

Staff of the IAEA

Nuclear engineers, nuclear physicists and nuclear safeguards inspectors constitute the largest groups of Professional staff members. The other scientific and technical occupational groups are comprised of engineers, biologists, agricultural scientists, physicists, marine scientists, chemists, medical doctors and mathematicians with a wider variety of specializations. The major administrative occupational groups include accountants, personnel officers, computer experts, procurement specialists, lawyers, translators, editors, project managers and librarians.

The Professional staff of the IAEA is a multicultural group of experts from the Members States. They carry out the functions of the Agency by two different means. First they contribute as individual experts. Second, they organize input from experts who are nominated by their countries to deal with specific tasks such as preparing standards. The skills needed by the Professional staff are usually very specific to the nature of their work. A university degree and several years of experience are the usual minimum requirements. In most cases an appointment with the IAEA is given for a three year period which is most often extended by two years to cover a normal tour of service of a total of five years. About 40% of the staff have long-term appointments. These staffing practices ensure a constant influx of new people and new ideas while maintaining a stable organization and continuity.

The work of the IAEA is carried out through six Departments (see the organizational chart in Annex 2):

  • Technical Co-operation
  • Nuclear Energy
  • Nuclear Safety
  • Administration
  • Research and Isotopes
  • Safeguards

Overview of Activities and Assignments

Types of work performed by the Professionals in each of the Departments

TECHNICAL CO-OPERATION
Extending the sustainable benefits of nuclear technologies

The Department of Technical Cooperation (TC) develops effective programmes aimed at improving the scientific and technological capabilities of developing countries in peaceful applications of nuclear technology and contributing to sustainable development. Approximately 90 countries in Latin America, Africa, Asia and Europe benefit from this assistance, which covers areas such as food and agriculture, human health, industry and earth sciences, nuclear power and radiation protection.

At any given time, the Department of Technical Co-operation (TC) administers IAEA activities in support of hundreds of collaborative projects with Member States involving the provision of expert services, equipment and training (the so-called Agency TC Programme). It also assists Member States in the formulation of their Country Programme Frameworks.

The work of the TC officers is to provide overall co-ordination and administration of the TC Programme and consists mainly of working with officers of Technical Departments (Nuclear Energy, Nuclear Safety, Research and Isotopes) in evaluating the objectives and planning the various phases of technical co-operation projects in co-ordination with technical Departments and national authorities. This often requires pre-project missions before formulation of the final project documentation.

Once a project is approved and funds are secured, TC officers manage and monitor project progress to ensure that objectives are met. This includes adherence to a work plan to implement various project components.

The management and implementation of TC projects in a timely and efficient manner is a very stimulating and challenging task. Professionals2) in TC require a university degree, preferably in science or technology, and experience in the administration/management of nuclear technology related projects.

NUCLEAR ENERGY
Enlarging the contribution of nuclear energy to global development

The Agency assists countries in developing or improving their capabilities for applying nuclear energy and related technologies.

Professionals of the Division of Nuclear Power and the Fuel Cycle assist countries in assessing and implementing projects in the use of nuclear energy for electricity generation through studies, technical training, meetings, workshops and on-site consultations. The Division's Professionals give specific advice on nuclear energy, including general energy planning. They also advise on the technical, economic and financial requirements for sound nuclear power projects. They collect and disseminate information and assist in the improvement of power plants performance and operations capabilities. In addition, they are extensively involved in activities related to the improvement of reactor technologies and future design concepts.

The staff of this Division play an important role in the exchange of information for improving the safety, reliability, performance and management of reactor fuel. They also assist in and advise on strategies, engineering solutions and technologies for managing various types of radioactive wastes from different sources in a cost-efficient and safe manner.

The Agency distributes scientific and technical information world-wide to decision makers, scientists, engineers and technicians. Professionals of the Division of Scientific and Technical Information variously provide and develop the computing infrastructure of the IAEA’s activities; administer and support the International Nuclear Information System - an international network of the Member States dedicated to collecting, exchanging and otherwise providing access to, published information on the peaceful uses of nuclear science and technology; and to provide and develop the services of the VIC library.

The VIC Library supports the programme activities of the staff of the IAEA and of other Vienna-based United Nations organizations. Information is provided in various formats including books, documents, technical reports, journals and newspapers from numerous countries and electronic access is provided to many sources within the Library, within the VIC and to external information sources.

Professionals in the Department of Nuclear Energy therefore include nuclear engineers, waste technology specialists, energy economists and information and library specialists.

NUCLEAR SAFETY
Safety first around the world

The Agency is also at the centre of international efforts to achieve and maintain a high level of nuclear safety through the enhancement of national measures and international co-operation. These efforts address protection of workers, the public and the environment in all nuclear activities from the use of radioactive sources to the prevention of accidents in large nuclear installations. The Nuclear Safety Department accomplishes its mission by the preparation of safety standards and by assisting Member States in implementing the standards.

In radiation safety the staff is involved in contributing to the knowledge of the health effects of radiation. The Agency promotes an internationally harmonized approach to occupational radiation protection and protection of the public and the environment. I promotes also the optimum protection of patients subjected to radiation protection for medical purposes, safety in transport of radioactive material and the preparation for radiation emergencies are all part of the Agency’s mission.

In its concern for the safety of radioactive waste, staff promote the safe management practices and control of environmental releases. They are also involved in the safe restoration of sites having radioactive residues from past activities.

Staff of the Nuclear Safety Department promote safety in nuclear power plants, research reactors and other nuclear installations. They accomplish this by the preparation of safety documents and assisting in performing safety assessments. They also collect and disseminate information on safe operational practices and provide peer review of safety practices.

Posts in the Department of Nuclear Safety require specialists in radiation effects on humans, waste safety, analysis of the consequences of accidents in nuclear facilities as well as experts in safe design and operation of nuclear power plants and other facilities.

ADMINISTRATION
Providing support services essential to the efficient operation of the IAEA

The Department of Administration provides a wide range of supporting services to the IAEA's other Departments, and the Professionals of this Department carry out challenging activities in very diverse areas.

The Professionals of the Division of External Relations perform duties related to the Division's functions as the IAEA's policy co-ordinating office and as a body liaising with governments and with other international organizations. The Legal Division provides legal advice to the IAEA's policy-making organs (the General Conference and the Board of Governors) and to other units of the Secretariat. The Management Services Section provides support for initiatives to improve the Secretariat's management practices.

The Division of Public Information seeks to increase public understanding of the IAEA and support for its work through the dissemination of information regarding the IAEA's policies and activities. The Division of Publications is responsible for the final preparation, printing and world-wide distribution and sale of the IAEA's publications.

The Professionals of the Division of Personnel administer the IAEA's personnel programmes, which involves the formulation and implementation of personnel policies, the recruitment of staff, the operation of a comprehensive remuneration system, career planning, training and the application of job classification standards.

The Division of Budget and Finance prepares and administers the IAEA's annual budgets, which determine the allocation of personnel and financial resources to the programme of the IAEA.

The translators and revisers of the Division of Languages provide translations into Arabic, Chinese, French, Russian and Spanish of documents drafted within the Secretariat and translations into English of written material received from outside.

The Division of General Services provides procurement, engineering, records maintenance, communications and other administrative support services.

The skills needed by Professionals in this Department are very specific to the nature of their work. As a minimum, a university degree in a relevant field and several years of experience are required.


RESEARCH AND ISOTOPES
Increasing food production, improving health and nutrition and protecting the environment

The IAEA helps Member States in their efforts to improve the quality of life of their populations by the use of nuclear techniques. The application of these techniques to complex questions related to links between health, nutrition and the environment has helped the IAEA in assessing, diagnosing and monitoring health and environmental concerns.

The Professionals in the Department of Research and Isotopes are involved in programme activities related to nuclear technologies and their applications to broaden scientific understanding and generate scientific information aimed at solving practical problems related to food production and safety, human health and nutrition, industry, water and environment. Besides promoting research and application in these areas, they provide technical support to the Agency’s technical co-operation activities in areas of their expertise.

Knowledge resulting from research supported by staff of a joint Division of the IAEA and the Food and Agriculture Organization of the United Nations (the Joint FAO/IAEA Division of Nuclear Techniques in Food and Agriculture) is disseminated in order to help developing countries deal with food production and protection problems. For example, Professionals of this Division supported extensive research in the use of nuclear techniques to develop food crop varieties tolerant to adverse environmental conditions such as soil salinity, diseases and pests, and yielding products of a better quality, and to develop fertilizer application methods leading to increased crop production.

In the field of animal production and health, IAEA/FAO-supported scientists are helping to develop more sensitive techniques for the diagnosis of animal diseases and to improve animal diets and breeding strategies.

Other IAEA-supported scientists are using insects sterilized by radiation to control and eradicate insect pests of crops and animals.

Scientists working in the Division of Human Health are helping Member States to apply nuclear and isotopic techniques in the diagnosis, treatment and prevention of diseases, in assessing people's nutritional status and in studying environmental quality. Consequently, the staff is divided into four major Sections which are focused on Nuclear Medicine, Applied Radiation Biology and Radiotherapy, Dosimetry and Medical Physics, as well as on Nutritional and Health-related Environmental Studies, respectively.

Professionals in the Division of Physical and Chemical Sciences are involved in a great variety of special fields such as improvement and maintenance of nuclear instrumentation, utilization of research reactors and particle accelerators, promotion of research on nuclear fusion, collection and provision of nuclear and atomic data for nuclear research and technology, production of high quality medical radioisotopes and radiopharmaceuticals. These activities aim to help Member States to develop the scientific basis for future technologies. The Professionals also apply nuclear and radiation techniques in the industrial development and water and environment sector of Member States. The assessment of water resources and the proper use of geothermal water resources are important areas of activity. Complementary studies on global change, especially past and current climate change are also pursued.

At the IAEA's Laboratories in Seibersdorf the staff provide quality control services, produce reference materials and carry out chemical and radiochemical analyses. Also, they conduct research and provide on-the-job training for scientists from developing countries in several topics such as environmental pollution monitoring, development and maintenance of nuclear instrumentation, radiation dosimetry, the use of nuclear techniques for producing food crops with better agronomic properties and studying soil-plant systems, developing immunoassay techniques for the diagnosis of animal diseases, the use of radiation-sterilised insects to control and eradicate insect pests. In addition, they analyse for their isotopic and chemical composition samples of nuclear material submitted for verification of safeguard agreements for the non-proliferation of nuclear weapons.

Scientists working at the IAEA Marine Environment Laboratory in Monaco provide technical advice and assistance across a wide range of pollution-related and oceanographic issues. An important subject of study is the effects of radioactive waste disposal at sea. The Laboratory co-operates closely with the United Nations Environment Programme (UNEP) and the Intergovernmental Oceanographic Commission (IOC).

More than half of the Professionals in the Department of Research and Isotopes are physicists, chemists, life scientists or earth scientists. Substantial experience in the application of nuclear techniques in above fields may qualify you for a position in the Department.

SAFEGUARDS
Safeguarding the world against the spread of nuclear weapons

Safeguards and non-proliferation issues are frequently in the international headlines. As the world's nuclear "watchdog", the IAEA - through its safeguards - verifies that States are complying with their commitments to use nuclear energy for peaceful purposes only and ensures that no nuclear materials are being diverted for military purposes and that no clandestine nuclear activities are being undertaken. The IAEA's inspectors carry out roughly 2400 inspections at nuclear facilities each year. They verify records of stocks of nuclear fuel, employ non-destructive analysis instruments and containment and surveillance devices, and take samples for subsequent destructive analysis. Later, they prepare detailed reports for the IAEA and for submission to the States concerned.

During inspections at nuclear facilities, safeguards inspectors may be confronted with unforeseen situations that hamper the implementation of safeguards procedures. Such situations call for flexibility, diplomacy and an ability to cope with pressure.

Besides carrying out inspections, safeguards Professionals are involved in negotiating detailed subsidiary arrangements for the implementation of safeguards agreements. Also, they maintain contact with national authorities and facility operators. In addition, they participate in inspection planning and in identifying the technical equipment required for efficient and effective inspecting.

The Department of Safeguards is the largest of the technical Departments. If you are qualified in chemistry, physics or engineering and have six or more years of experience in the nuclear power field, you may qualify for a position in the Department.

Requirements and conditions for appointment

“The paramount consideration in the recruitment and employment of staff and in the determination

of the conditions of service shall be to secure employees of the highest standards of efficiency, technical competence, and integrity. Subject to this consideration, due regard shall be paid to the contributions of member to the Agency and to the importance of recruiting the staff on as wide a geographical basis as possible.”

Article VII D. Statute, IAEA

Educational & technical qualifications
The Agency is interested in expertise in:

Accounting
Administration
Agriculture
Computer Sciences
Energy Economics
Environmental Specialties
Financial Management
Human Resource Management
International Co-operation
International Law
Languages
Library Science
Life Sciences
Nuclear Engineering
Nuclear Medicine
Physical/Chemical Sciences
Political Science
Project Management
Public Affairs
Radiation Protection
Technical Co-operation

Candidates interested in employment with the IAEA are expected to have a university degree and appropriate prior work experience in their chosen profession. The required minimum period of experience depends on the grade of the post stated in the vacancy announcement. There are five grades in the Professional category (P-1 at the junior level to P‑5 at the senior level) and three in the policy-making category (two in Director grades and the grade of Deputy Director General). Candidates for Professional positions at grades P-3 to P-5 are typically required to have 6-15 years of relevant work experience. For engineering and scientific posts at grades P-4 and above, a doctorate (Ph.D.) or an equivalent qualification is generally required.

Personal qualifications

People wishing to work in a multinational environment need to be tolerant and able to cope with cultural differences and different approaches to problem-solving and decision-making. Besides having well balanced personalities and good communications skills, they should enjoy cultural diversity. Prior experience in a cross-cultural work environment is an asset.

Professional staff members of the IAEA should also have demonstrated an ability to analyze problems thoroughly and systematically. Furthermore, they should be articulate, tactful, diplomatic and flexible and should possess sound judgment, integrity and drive for results.

Management skills

Management skills are required of candidates applying for supervisory positions. In particular, the ability to plan and prioritize work i.e. to set performance expectations, to monitor programmes to run projects and assignments and to motivate performance, individuals and teams, to delegate, to promote teamwork, to appraise people's skills and expertise, to provide guidance and feedback, to promote a free flow of information and to resolve conflicts is essential.

Professionals with the IAEA may be called upon to work well beyond the established office hours, to meet very short deadlines and to travel extensively - and sometimes to countries with difficult living conditions. They may have to cope with poor technology and other constraints in the field. Nevertheless, they must remain committed and do their job efficiently.

Language & computer skills

The "official" languages of the IAEA are Arabic, Chinese, English, French, Russian and Spanish, but the IAEA's business is conducted in English and a good command of spoken and written English is essential. Good computer skills are also necessary. In particular, knowledge of word processing, spreadsheets and the use of database.

Geographical distribution of staff

Subject to the above-mentioned consideration, in recruiting staff for Professional positions (other than those requiring special linguistic skills) the IAEA tries to achieve as wide a geographical distribution of staff as possible. In cases of comparable qualifications and suitability, preference is generally given to applicants from developing Member States and from other Member States which are not represented or under-represented within the IAEA.

Representation of women

The IAEA strongly supports the principle of "equal rights of men and women" enshrined in the first sentence of the United Nations Charter. In 1995 the Director General approved an action plan to improve the representation and status of women within the Secretariat, particularly at senior and decision-making levels especially in scientific and technical posts. Measures which have been taken include the establishment of a "Committee on Improvement in the Advancement of Women" and the adoption of a policy giving preference to well-qualified female applicants in cases of comparable qualifications and suitability.

Other requirements

Every offer of appointment is subject to the selected candidate's being passed by the IAEA's Medical Officer as fit for employment. Before appointment, therefore, all selected candidates must undergo a medical examination.

Every candidate selected for a Professional post (other than a post requiring specific linguistic skills) must be sponsored by the competent authorities in the Member State of which s/he is a national.

Duration of tour of service

The IAEA does not offer permanent appointments. In order to keep the collective knowledge of the staff up to date and at a high level, especially in scientific and engineering fields, and to ensure the regular introduction of new ideas from outside, the IAEA generally limits the individual's overall tour of service to five years. In most cases, an appointment to a regular position is initially made for a period of three years, with the understanding that, if performance meets the required standards during this period and if there is a continuing need for the services of the staff member, s/he may be granted a two-year extension, so that the overall tour of service is five years.

An appointment is normally made on the assumption that the selected candidate will, after serving with the IAEA, return to his/her country, where the international experience gained with the IAEA may well prove to be of benefit. In fact, the person appointed to an IAEA post is sometimes only on secondment from a ministry, an institution or some other national body in his/her country.

Job opportunities for young professionals

Besides hiring highly qualified and experienced candidates, the IAEA offers some job opportunities for young professionals under a "Junior Professional Officer" (JPO) programme.

The JPO programme is designed for young professionals - particularly women - from developing countries, who should be below the age of 32 years, hold an advanced university degree and preferably have at least two years of professional work experience. The purpose of the programme is not only to give young professionals an opportunity to gain work experience in an international environment, but also to provide the IAEA with additional expertise.

The JPO works as part of a team and under the guidance of a senior Professional. The assignment, may be in a scientific/technical or an administrative area, lasts one year.

Candidates for a JPO assignment should possess a university degree in one of the following fields: engineering, physics, chemistry, biology, hydrology, agriculture, nutrition, medicine, computer science, information sciences, accounting, finance, human resource management, law, library science, communications.

Selection is based primarily on the candidate's academic qualifications and on the extent to which those qualifications can be used in an assignment designated by one of the IAEA's Departments.

Some Member States of the IAEA also offer the possibility of joining the IAEA as a JPO to their young nationals. Although most of the above described also applies, in this case the government of the Member State financially supports the assignment and therefore preselects and nominates an individual JPO with appropriate experience of at least two years. As this application process takes place in donor countries, candidates interested in this alternative JPO programme are encouraged to inquire at their Ministry of Foreign Affairs whether their country has an agreement with the IAEA on this matter.

Conditions of employment

Salaries and Benefits

The salaries, benefits and other conditions of employment of all IAEA staff are determined within the framework of the United Nations Common System, which embraces most United Nations organizations. They are designed to attract individuals of the highest standards of efficiency, technical competence and integrity from the IAEA's Member States.

IAEA staff members are international civil servants who owe allegiance solely to the IAEA and are required not to accept instructions from any government or other national authority.

Salaries and are usually paid in the currency of the duty station, are periodically adjusted to the cost of living there and are, in principle, exempt from National Income Tax. Dependency allowances in the form of higher net salaries for dependant spouse or allowances for dependant children are provided and in some cases a rental subsidy may be granted.

Relocation Expenses

The IAEA usually meets the costs of travel from the place of recruitment to the duty station in the case of new staff members who have been internationally recruited and of their eligible dependants. It also usually meets the costs of shipping or storing and insuring household effects. Assistance with visa formalities may be provided, and the IAEA can arrange initial hotel accommodation. Staff appointed for at least one year receive upon arrival an assignment grant for covering initial, settling-in expenses.

Similarly, a repatriation grant is payable to internationally recruited staff upon separation and relocation. The amount is linked to the staff member's dependency status and the length of service with the IAEA.

Family support services and schooling

For staff members' children aged 3-24 months there is a full-time Child Care Centre (run in German) next to the IAEA's Headquarters at the Vienna International Centre (VIC). Unfortunately, there is often a waiting list for this particular Centre and staff members have to refer to other facilities. For older children of pre-school age there are municipal kindergartens in the vicinity of the VIC.

Besides municipal day-schools, which are run in German and generally free of charge, there are in Vienna a number of private fee-paying schools run in English, French and other languages. The Vienna International School is located near the VIC and the American International School or the Lycee Francaise in other parts of the city are a few examples. As these schools often have placement restrictions, new staff members are encouraged to register their children at the school of their preference as soon as possible.

Under an After School Recreation and Study Programme established by the VIC Women's Guild, arrangements are made for primary-school children to be given lunch, receive homework guidance and engage in creative and physical (indoor/outdoor) activities.

To cover schooling (and university) costs, staff members may be entitled to an education grant.

Housing

The Joint Housing Service assists in finding reasonable rented furnished and unfurnished long-term accommodation in and around Vienna. It also advises staff members on all issues concerning housing especially lease agreements.

Although there is a wide variety of accommodation available in Vienna, newly appointed staff members are advised to contact the Joint Housing Service as soon as possible if they require assistance in finding appropriate accommodation.

Leave

Staff members are entitled to 30 days of annual leave. In addition, there are nine official holidays.

Paid sick and maternity leave (and also various forms of special paid or unpaid leave) may be granted under certain conditions. After two years of service, the IAEA meets the home leave travel costs of internationally recruited staff members not of Austrian nationality travelling (with spouse and dependant children) to their recognized country of origin.

Health insurance

Staff members may choose between two health insurance schemes, the premium costs of which are shared by the staff member and the IAEA.

In addition, the IAEA has a non-contributory compensation scheme for injury, illness or death attributable to the performance of official functions for the IAEA.

Health care facilities

At the VIC there is a well equipped Medical Service which provides occupational health checks and where staff members obtain advice on medical services in Vienna. Travel health information, inoculations and medicines for mission and home leave travel are also provided.

Life insurance

Staff members have the possibility of enrolling, at their own expense, in a group life insurance scheme with several levels of coverage. The premiums depend on the staff member's age and the level of coverage.

Pensions

Participation in the United Nations Joint Staff Pension Fund (UNJSPF) is compulsory for Professional staff members who have an appointment of six months or more, except when the staff member is allowed to continue instead in a national pension insurance scheme or the pension insurance scheme of his/her former employer.

Besides retirement pensions, the UNJSPF provides disability pensions and - in the event of the death of the participant - survivors' benefits.

The mandatory retirement age is 62. Staff members separating from the IAEA before reaching that age are entitled to either a lump-sum withdrawal settlement instead of a pension or (if they have at least five years of contributory service) a deferred retirement benefit or (if, in addition, they are over 55 years of age) an early retirement pension at a reduced rate. Pensions are subject to annual cost-of-living adjustments.

Training and staff development

The IAEA provides a variety of in-house training programmes and professional development opportunities to help staff members update and develop their work-related knowledge and skills. These programmes include communication, management, career planning and computer courses. In addition, new staff members and their spouses are invited to participate in the Induction Course that will introduce them to the IAEA and to life in Vienna.

The IAEA also offers training at a reasonable cost in all the official languages as well as German to staff members and their spouses who wish to further develop their linguistic skills for professional or personal reasons.

The IAEA Learning Resource Centre

The IAEA Centre is a multiple media facility for employees and their spouses. Users can broaden their professional as well as personal skills and develop their career options through self-training and workshops. A wide selection of video tapes, books, CDI, software and other instructional material is available at the Centre and assistance is provided to guide users through these materials.

In addition, the Centre offers counseling in relocation matters and support for spouses in the job-search process.

The IAEA Headquarters and other facilities

The IAEA's Headquarters are located - together with a number of other United Nations organizations - at the Vienna International Centre (VIC), an office complex comprising several towers and bordering on Vienna's Donaupark (Danube Park). The site lies about 7 km (4 miles) from the centre of Vienna and is easily accessible by car and public transport. Parking is available at low cost.

Other facilities at the VIC include a post office, two banks, two travel agencies, a pharmacy, a news-stand, a dry-cleaning service, a restaurant, a self-service canteen and a gymnasium.

How to apply for a position in the IAEA

How to learn about vacancies

Approximately nine months before a position becomes vacant in the IAEA's Secretariat, a vacancy notice is dispatched to the atomic energy commissions, ministries of foreign affairs and to selected universities and research institutions in member states. You may wish to contact one of these in your home country in order to learn about vacant positions in the IAEA. In general, a period of four months is allowed for the submission of job applications in response to a vacancy notice.

In addition, all vacancy notices relating to posts in the Professional and higher categories are made available world-wide through a global computer network which can be accessed at http://www.iaea.or.at/worldatom/vacancies and contains the text of the IAEA's conditions of employment and also Guidelines for Application to the IAEA which must be followed very carefully.

Recruitment step-by-step

If you wish to apply for a position with the IAEA, you should carefully follow the Guidelines for a structured C.V. (Annex 3), fill out a Personal History Form (PHF) and submit these to the Recruitment Unit before the application deadline of the vacancy notice together with a photocopy of the page of your passport or any official document containing your full name. It is appreciated if the required information is typewritten and in English. Applications received after the application deadline will not be considered.

Upon receipt, applications for a specific vacancy are forwarded to the Division concerned for evaluation and the selection of candidates. in some cases, applicants may be invited for an interview in Vienna.

After review of the selection process by the Division of Personnel to ensure that appropriate attention has been paid to female applicants and to applicants from developing countries and other countries that are under-represented at the IAEA, a recommendation for appointment is submitted to the Advisory Panel on Professional Appointments, which is composed of all the Deputy Directors General and the President of the Staff Council. Final approval of the appointment is then obtained from the Director General or the Deputy Director General for Administration. An offer of appointment is sent to the selected candidate approximately two months before s/he is expected to take up the position. If the candidate accepts the offer, s/he receives a Letter of Appointment and, upon acceptance of its terms, becomes a new IAEA staff member.

Please send your application and all correspondence to:

Recruitment Unit
Division of Personnel
International Atomic Energy Agency
P.O. Box 100
A-1400 Vienna, Austria.
Facsimile (+43 1) 20607
We look forward to receiving your application!

Member States Annex 1

THE MEMBERS OF THE AGENCY

On 6 October 1997 the 127 Members of the Agency were as follows:

Afghanistan
Albania
Algeria
Argentina
Armenia
Australia
Austria
Bangladesh
Belarus
Belgium
Bolivia
Bosnia and Herzegovina,
Republic of Brazil
Bulgaria
Cambodia
Cameroon
Canada
Chile
China
Colombia
Costa Rica
Côte d'Ivoire
Croatia
Cuba
Cyprus
Czech Republic
Democratic Republic of Congo
Denmark
Dominican Republic
Ecuador
Egypt
El Salvador
Estonia
Ethiopia
Finland
France
Gabon
Georgia
Germany
Ghana
Greece
Guatemala
Haiti
Holy See
Hungary
Iceland
India
Indonesia
Iran
Islamic Republic of Iraq
Ireland
Israel
Italy
Jamaica
Japan
Jordan
Kazakstan
Kenya
Korea
Republic of Kuwait
Latvia
Lebanon
Liberia
Libyan Arab
Jamahiriya
Liechtenstein
Lithunia
Luxembourg
Madagascar
Malaysia
Mali
Malta
Marshall Islands
Mauritius
Mexico
Moldova
Monaco
Mongolia
Morocco
Myanmar
Namibia
Netherlands
New Zealand
Nicaragua
Niger
Nigeria
Norway
Pakistan
Panama
Paraguay
Peru
Philippines
Poland
Portugal
Qatar
Romania
Russian Federation
Saudi Arabia
Senegal
Sierra Leone
Singapore
Slovakia
Slovenia
South Africa
Spain
Sri Lanka
Sudan
Sweden
Switzerland
Syrian Arab Republic
Thailand
The former Yugoslav
Republic of Macedonia
Tunisia
Turkey
Uganda
Ukraine
United Arab Emirates
United Kingdom of Great Britain and Northern Ireland
United Republic of Tanzania
United States of America
Uruguay
Uzbekistan
Venezuela
Viet Nam
Yemen
Yugoslavia
Zambia
Zimbabwe

Organizational Chart Annex 2

Guidelines for application to the IAEA Annex 3

GUIDELINES FOR APPLICATION TO THE IAEA

Please read carefully and follow all the directives given below:

For the assessment of your application for a position with the IAEA you are requested to submit the following documents:

  1. a brief and concise Curriculum Vitae (C.V.) structured in accordance with the headings given below
  2. a completed Personal History Form (PHF)
  3. a photocopy of the page of your passport or any official document containing your full name at present

Our computerized database can process and store only typewritten information in English, we would appreciate it if you would provide the required documents typewritten and in English.

IMPORTANT: Your information will be stored on our electronic recruitment database, kept valid for two years and will be treated in the strictest confidentiality. You may be required to supply documentary evidence to support statements made in your application. At this time do not send any additional documentation until requested by the IAEA.

Please limit your C.V. to a maximum of 4 pages. To enable us to automate the C.V. effectively please use at least Font 10 and avoid using italics.

  1. Objective
    1. Position/Vacancy Notice No.
    2. Please indicate if you would accept temporary employment for less than 6 months
  2. Personal data
    1. Name (as written in official document)
    2. Date (year, month, day)
    3. Place of Birth (city, country)
    4. Gender (male/female)
    5. Nationality(ies). If you have taken any legal steps to change your current nationality(ies), please explain
    6. Marital Status ( indicate the name and age of dependants you financially support and their relationship to you)
    7. Private (permanent and temporary) and office address: street/city/region/state/postal code/country
    8. Telephone/Telefax/E-mail address (private/office) including international dialing codes
    9. Clearly indicate your correspondence address and telephone/fax number
  3.  Summary of Work Experience
    1. Specify professional experience relevant to the position applied for
    2. Indicate specialized expertise, including relevant management and leadership skills
    3. Indicate experiences in intercultural settings and international exposure
  4. Education

Starting with the present in reverse chronological order list the period(s) of study, the name(s) of the institution(s) where the degree(s)/diploma(s) were obtained, the title(s) of the degree(s)/diploma(s) in the original language and in English, the major field(s) of study and the date the certificate was obtained:

  • university or equivalent and post-graduate studies
  • other training or formal education (e.g. professional, linguistic or computer training)
  • technical or commercial or high school/apprenticeship
  1. Professional Work History chart starting with the present in reverse chronological order, with exact dates of employment periods. Give the name of organization, telephone/fax number and address, the name of your supervisor, your title/function, your field of work, your duties and major accomplishments. Give reasons for leaving these positions and indicate the number of staff supervised.
     
  2. Language Proficiency

For each language including your mother tongue please indicate fluency level for spoken and written language ability as well as reading skills using code below:

1. Fair/basic knowledge
2. Working knowledge
3. Fluent or excellent knowledge

  1. Computer and Office Skills
    1. Indicate word processing skills e.g. Word and knowledge of database/spreadsheet e.g. Access
    2. If applicable, specify work experience in data entry/retrieval and programming skills. Indicate programming languages e.g. C++ and operating systems e.g. UNIX
    3. If applicable, specify work experience in typing, dictaphone and shorthand. State where and when and in which language these skills were used. State the speed in words per minute for these skills. List other special skills e.g. knowledge of office automation and software used.
  2. Other Important Information
    1. If applicable, give total number of publications. List and date the titles of most relevant publications (Please attach separately)
    2. List current membership(s) in professional or civic societies. Name and date distinctions, honours and awards received. Indicate trades/ professions in which you are licensed.
    3. Please indicate if any of your relatives are employed by IAEA. List their names and their relationship to you.
    4. Mention any factors that might restrict you in your field of work or in your ability to travel by air.
    5. State how you learned about the IAEA Vacancy Notices
  3. References

Name three persons, who are not related to you (along with their telephone/fax number, address and occupation) and can be contacted in case of enquiries, and are familiar with your professional qualifications and your character other than the supervisors mentioned in your Professional Work History.

  1. Date and Sign your Curriculum Vitae

Please rest assured that your candidature will be carefully examined. We kindly request that no inquiries be made during the recruitment and selection process. Candidates will be informed of the outcome of their applications in writing.

Sample Curriculum vitae Annex 4

Note: The applicant described in this Sample Curriculum Vitae is fictitious. Any resemblance to real persons or events is coincidence.

SAMPLE CURRICULUM VITAE

1. Objective

Nuclear Safeguards Inspector/Vacancy Notice 95/SGO-5

2. Personal data

Name (as written in official document): Hiii KAAAA
Date of birth and place: 1952/09/28 in Bluecity
Gender: female
Citizenship: Bluelander (no former citizenships)
Marital Status: Married Husband: Yooo KAAAA, 46 yrs.
Son: Hrrr KAAAA, 10 yrs.
Son: Keee KAAAA, 8 yrs.
Correspondence and Permanent address/tel no. Light Bluestreet 12, Light District, Blueland tel.no. 00-222-77-2222

Temporary address/tel no. Navy Bluestreet 14, Navy Blue District, Blueland tel.no. 00-468-55-8888

Office address: Atomic Research Institute Blueland (ARIB)
Bluestreet 11, Blue District, Blueland tel.no. 00-3-9999-1111

3. Summary of Work Experience

My experience relates mainly to heavy water cooled and moderated research reactors with enriched uranium fuel; the irradiation of fuels and materials; radioisotope production; neutron beam experiments; and Boron Neutron Capture Therapy (B.N.C.T.). I have been involved for 20 years in the operation and maintenance of research reactors, fuel fabrication, modifying reactor facilities and other work related to reactor utilization. I have also been involved in safeguards activities as an inspector for Blueland State System of Accounting for and Control of Nuclear Material (SSAC).

For the past 10 years I have worked in supervisory project management positions. A sound knowledge of the principles of human resources and financial management have allowed me to foster goal-oriented teamwork successfully. I have not only assumed budgetary responsibility for my area of competence but have also been accountable for the technical guidance and work performance assessment of my subordinates. In the latter function I have had to prioritise objectives, provide direction and feedback to individuals in my team by motivating, promoting, negotiating and delegating without losing strategic vision for the project as a whole.

4. Education

Master of Science (Riiii Degree) 27.6.1976- Mechanical Engineering
1974-76 Blueland University of Technology, Bluecity, Blueland
Required minimum period of study for graduation: 2 years
Bachelor of Engineering (Koooo Degree) 30.6.1974 - Mechanical Engineering 1970-74 Blueland University of Technology, Bluecity, Blueland
Required minimum period of study for graduation: 4 years

Other Training

  • Diploma - Radiography Course 1978, Radioisotope School Blue, Bluecity, Blueland
  • Diploma - Advanced Course in Nuclear Engineering 1977, Nuclear Engineering School Bluedistrict, Azurcity, Blueland
  • Diploma - Elementary Course in Nuclear Engineering 1975, Nuclear Engineering School Bluedistrict, Azurcity, Blueland

5. Professional Work History

01 July 1990 - present  Atomic Research Institute Blueland (ARIB)
Bluestreet 11, District Blue, Bluecity, Blueland
Mr. Hoooo Chhhhh tel.no. 00-3-9999-1111
Section Chief - operations management;
     - maintenance and scheduling of r-2 Research Reactor;
     - studies on r-2 decommissioning procedures;
     - verification of fabricated fuel for r-2.
Number of subordinates supervised: 25.

01 May 1989 - 30 June 1990 ARIB (as above)
Chief Engineer - planning/arranging operation and maintenance of r-2;
     - instructing foreign trainees in reactor operation and maintenance
Number of subordinates supervised: 12. Reason for leaving: promotion.

01 September 1987 - 30 April 1989 Safeguards Division, Nuclear Safety Bureau Science and Technology Agency Blueland (STAB)
State Safeguards Inspector - finalization Facility Attachments for PCDF and Bluehill Uranium Enrichment Plant
Number of subordinates: 3. Reason for leaving: completion of the assignment.

01 February 1986 - 31 August 1987 ARIB (as above)
Chief Engineer - planning/arranging operation and maintenance of r-2;
     - studies on reduction of r-2 fuel enrichment;
     - safety inspection of r-2.
Number of subordinates: 6. Reason for leaving: government request to serve as State Safeguards Inspector.

01 April 1982 - 31 January 1986 ARIB (as above)
Group Leader - reactor operation, maintenance and related technical management;
     - inspection of irradiation facility and control rods;
     - neutron flux calculations for optimizing irradiation conditions at r-2.

01 September 1976 - 31 March 1982 ARIB (as above)
Reactor Engineer - reactor operation and maintenance;
     - reactor physics experiments with critical assembly;
     - neutronics calculations;
     - safety analysis and nuclear fuel management.

6. Language Proficiency

Bluelandese (mother tongue) Written: 3 English Written: 3 Spanish Written: 1 Spoken: 3 Spoken: 2 Spoken: 1 Reading: 3 Reading: 3 Reading: 1

7. Computer and Office Skills

Wordperfect, Excel, Word for Windows and Powerpoint on-going experience on IBM PC, especially to prepare presentations and publications.

8. Other Important Information

Total number of publications: 12
Five major publications:
     - Guideline for co-operation with IAEA safeguards at facility level, Oct. 1994
     - Characteristic measurements of reactor after fuel assembly modification,
        "Atomic Technology" Vol 31 No. 6 pp 657-675, 1992
     - Main coolant control valves under core, "Nature" Vol 768 No. 5987
       pp 321-432, 1992
     - Inspection of reactor irradiation facility, "Atomtech" Vol 65 No. 9 pp 876-
       342, 1992
     - Measurements of reactor characteristics after reduced fuel enrichment,
       "PracAtom" Vol 987 No. 864 pp 78-453, 1990

Member of Atomic Energy Society Blueland (AESB) since 1976
No relatives employed by IAEA. No health restrictions.
Learned about Vacancy Notice through National Blueland Atomic Energy Commission.

9. References

-Mr. Raaa Mdddd, Deputy Director, Division of Atomic Affairs, Ministry of Foreign Affairs, P.O.Box yyy, Bluecity, Blueland

-Mr. Geee Roooo, Section Head of R-2 Reactor Operations, Atomic Research Institute Blueland, Bluestreet 11, District Blue, Bluecity, Blueland

-Ms. Kooo Trrrr, Director of Nuclear Engineering and Reactor Operations, Atomic Research Institute Blueland, Bluestreet 11, District Blue, Bluecity, Blueland

I certify that the information given in this CV is true, complete and correct to the best of my knowledge and belief. I understand that any misrepresentation or material omission on a form or other document requested by the IAEA renders a staff member of the IAEA liable to termination or dismissal.

Hiii KAAAA
Bluecity, 2 June 1995

 

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