Electronic Mail Services

Secure POP and IMAP Email Client Setup

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Secure access to internal BNL email servers via the POP and IMAP protocols from outside the laboratory is now available. A system called smail.bnl.gov has been set up for this purpose.

• Configuring Secure Email on sun2.bnl.gov or mail.bnl.gov

To utilize this service do the following:

• Provide the name of the internal email server you receive email from
• Provide the account name you use to authenticate to that email server
• Select either POP or IMAP access method

Email the above information to popimap@bnl.gov or use our online Request Access Form.  This information needs to be entered into a MySQL database which smail.bnl.gov uses to redirect incoming requests to the appropriate internal email server.

How to configure your email client

Incoming Server - Retrieving Email From Internal Servers

• Set the incoming email server to be smail.bnl.gov
• For secure IMAP - set the port number to 993 and the connection to use SSL always.
• For secure POP - set the port number to 995 and the connection to use SSL always.

Outgoing Server - Sending Email
You may use smail.bnl.gov for outgoing email delivery as well.

• Set the outgoing email server to be smail.bnl.gov
• Set the port number to 2525
• Set the connection to never use SSL

Screen Shots for Selected Email Clients:

• Eudora 7.0
• Netscape 4.77
• Netscape 6.2
• Netscape 7.0
• Outlook Express 6.0
• Outlook 2000 SR-1
• Outlook 2002/2003
• Entourage 2004 (Mac)

Eudora 7.0

The screen shots below show the proper settings for using secure IMAP for retrieving email (Incoming) for Eudora 7.0. Versions earlier than Eudora 7.0 are not supported. Updated versions may be retrieved from http://www.eudora.com/.

• Open Eudora
• Right-click on the default <Dominant> person shown on the Personalities tab in the left pane
• Select the <Properties> menu option

• Select the <Generic Properties> tab
• Configure the server settings using the <Incoming/Outgoing Server> information
• Insert <Logon Name> and <Default Domain>

• Click the <Incoming Mail> tab
• Configure the server settings using the <Incoming/Outgoing Server> information
• Click <OK>

• Click on the <Mailboxes> tab in the left main window pane then double-click your <Inbox>
• Done

Netscape 4.77

The screen shots below show the proper settings for using secure IMAP for retrieving email (Incoming) for Netscape 4.77

• From your taskbar, click < Start >< Programs ><Netscape Communicator >
  < Utilities >< User Profile Manager >

• Click < New > to create a new profile

• Configure the < Outgoing Mail Server > settings using the information above

• Configure the < Incoming Mail Server > settings using the information above

After finishing the User Profile Manager start Netscape and open the Netscape Inbox Email Client. Right click the < smail.bnl.gov > folder in the left pane and select < Mail Server Properties >. The following window should appear.

• Select the < General > tab
• Check the < Remember Password > box, then click the < IMAP > tab

• Click the < Use Secure Connection (SSL) > box on the IMAP tab
• Click < OK > to close the window

• Click < Get Messages > to connect to smail.bnl.gov

Netscape 6.2

The screen shots below show the proper settings for using secure IMAP for retrieving email (Incoming) for Netscape 6.2

• Open your email window
• Select < Edit >< Mail & Newsgroups Account Settings >< Server Settings >
• Already have an email account - you may update the existing account or setup a new one
• Lets setup a new account, click < New Account >

• Select < ISP or email provider >< Next >

• Insert your < User Name >
• Insert your < Email Address >< Next >

• Select < POP > or < IMAP >
• We'll select  < IMAP > for this example
• Configure the server settings using the < Incoming Server > information
• Click < Next >

• Select < Outgoing Server (SMTP) > in the same window to configure the outgoing email server
• Configure the server settings using the < Outgoing Server > information

• Select < OK >
• Close and restart Netscape

Netscape 7.0

The screen shots below show the proper settings for using secure IMAP for retrieving email (Incoming) for Netscape 7.0

• Open your email window
• Select < Edit >< Mail & Newsgroups Account Settings >< Server Settings >
• Already have an email account - you may update the existing account or setup a new one
• Configure the server settings using the < Incoming Server > information
• Insert your < User Name >

• Select < Outgoing Server (SMTP) > in the same window to configure the outgoing email server
• Configure the server settings using the < Outgoing Server > information
• Close and restart Netscape

Outlook Express 6.0

The following screen shots show the configuration windows where POP and IMAP values are configured.

• Open Outlook Express 6.0
• Select the < Tools >< Accounts > then click the < Mail > tab
• Already have an email account - you may update the existing account or setup a new one
• Select the mail account to be configured for POP/IMAP and click the Properties button
• Configure the server settings using the < Incoming Server > information

• Select < Advanced > in the same window to configure the outgoing email server
• Configure the server settings using the < Outgoing Server > information
• Close and restart Outlook Express

Outlook 2000 SR-1

To add and edit mail profiles for Outlook 2000 on Windows 2000 double-click the Mail icon in the control panel. The following screen shots show the progression necessary to reach the POP and IMAP configuration items.

• You may update an existing profile or setup a new one
• Lets setup a new one
• Click < Add... >

• Select < Internet E-Mail >
• Click < Next >

• Click < Setup Mail Account >

• Select either < General >
• Fill in the fields below

• Select < Servers >.
• Configure the server settings using the < Incoming/Outgoing Server > information
• Insert your < Account Name > and < Password >
• Decide if you want to < Remember Password > or not

• Select either < Connection >
• Select the correct connection configuration for your application

• Select < Advanced >.
• Configure the server settings using the < Incoming/Outgoing Server > information
• Click < Apply >< OK >

• Click < Next >

• Choose your < Personal Folder > path

• Select < Finish >
• Close and restart Outlook

Outlook 2002

To add and edit mail profiles for Outlook 2002 on Windows 2000 double-click the Mail icon in the control panel. The following screen shots show the progression necessary to reach the POP and IMAP configuration items.

• Select < E-mail Accounts >

• Select < E-mail >
• Either add a new account or reconfigure an existing account

• From here you can add a new account to use internet email or reconfigure an existing profile
• To add a new account, select < Add... >
• To update an existing account, select < Change... >

• Select either < Pop3 > or < IMAP >
• Let's configure for < IMAP >

• Configure the server settings using the < Incoming/Outgoing Server > information
• Select < More Settings ... >

• Select either < General >
• Fill in the fields below

• Select either < Connection >
• Select the correct connection configuration for your application

• Select either < Advanced >
• Configure the server settings using the < Incoming/Outgoing Server > information

• Select < Finish >
• Close and restart Outlook

Entourage 2004 (Mac)

The screen shots below show the proper settings for using secure IMAP for retrieving email (Incoming) for Entourage 2004 for the Mac.

• Open Entourage 2004 (Mac).
• Select <Entourage><Account Settings...> as shown below.

• Select <New>

Depending on how your Entourage mail program is set, you will either go right to the New Account window shown below -- the setup mode was already set to Configure Account Manually.

• Account Type: Select <IMAP>
• Skip Next Step: Go Directly to Edit Account

If your Entourage mail program was set to use the Assist Me mode, you will see the following Account Setup Assistant window should below.

• E-mail Address: Insert your e-mail address as shown below.
• Click the <Configure Account Manually> button (bottom left)

• Account Type: select <IMAP>

Insert the following information in the window below.

• [Account Name] - Mailbox friendly name.
• Personal Information:
  - [Name]
  - [E-mail Address]
• Receiving Mail:
  - [Account ID] - usually your BNL Domain Username.
  - [IMAP Server] - smail.bnl.gov
  - [Password] - click box to save your password in your OS keychain
  
  Click the Advance Receiving Options button and make sure the setting are set as show below.
  
  
   
• Sending Mail:
  - [SMTP Server] - smail.bnl.gov
  
  Click the Advance Sending Options button and make sure the setting are set as show below.
  
  
   
• Click <OK> to close this window

Your new account should now be set up as shown below.
  - Close the Accounts window.

Your new mail account (IMAP) should now be set up as shown below.

Last Modified: July 31, 2008
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