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Brookhaven National Laboratory

Attendee Instructions

Helpful hints for attendees to make your visit to Brookhaven National Laboratory and attendance at this event a pleasant one...

Meeting Location
Physics Building, Bldg 510, Large Seminar Room - located on Brookhaven Avenue.
  - May 6, Large & Small Seminar Room
  - May 7, Large Seminar Room

Directions & Maps

Access to BNL

  • GIS Registration Information for Non-U.S. Citizens - Due to a required review process, ALL Foreign National attendees must be registered and approved in the BNL Guest Information System (GIS) if they plan to stay onsite. Registrations received after the due date may not receive approval in time for onsite accommodations. Registering in the BNL Guest Information System (GIS) does not automatically register you for this event.
  • Please Note: All guests who are US citizens and staying on-site for more than 3 days must be registered and approved in the BNL Guest Information System (GIS) before they will be allowed access to the site.
  • If you have a valid BNL ID badge, stay in the LEFT LANE as you enter BNL. To be valid, the date on the bottom of your ID badge must be current.
  • If you do not have a BNL badge or it's expired, stay in the RIGHT LANE as you enter BNL. Inform the guard you are attending the Theory meets Experiment: Theory-Experiment Collaboration for Hot QCD Matter (TECHQM). You may be requested to check in at the security trailer. Proper Visitor Identification is required. Allow sufficient time for gate check-in. You may experience delays due to meeting attendance and the usual morning traffic.

    Proper Visitor Identification is required.
    Visa Waiver Program (VWP) Participant information.

Program Changes
Any changes to the program for the meeting or workshops will be posted online. Go to the Event Homepage and click on Agenda.

Weather Conditions at Brookhaven

Please always dress accordingly. If there is very inclement weather and you think there is a possibility of BNL either having a delayed opening or being closed for the day, you may call extension x4636 (INFO) from an onsite BNL telephone. If calling from an offsite telephone or from a cell phone, please call 1-631-344-4636.

Computer Access
Three computer terminals are located in Berkner Hall (Bldg. 488) for internet access or accessing your email during the meeting. You may also use the local network jacks to connect your own laptop as well. If attendees bring laptops, PDAs, etc. that will require internet access during the meeting, then these devices must be registered in BNL's Network Access Registration database in order to access the internet.

Registering your computer device can be done via the device's web browser upon first connecting to BNL's network; however, the registration process will require a BNL life or guest number. If you do not have a BNL-assigned life or guest number, a specially generated conference key for your event will be provided to you by the Event Coordinator. Please use this conference key in place of the BNL-assigned life or guest number. If you have the conference key for your event and still experience connection problems, please contact the ITD Helpdesk for assistance.

Faxing Documents
Fax machines are located in Berkner Hall (Bldg. 488) for those who require faxing services. The phone number for Berkner Hall's fax machine is (631) 344-5568.

On-site Housing
For questions regarding on-site housing registration requirements for Non-BNL/DOE and Non-U.S. Citizen attendees, please contact the Housing Office - Reservations: (631) 344-2541 or 344-2551, Email: housing@bnl.gov

Transportation Onsite
If you require transportation while at BNL, the options are:

  • Courtesy Van (limited service) - There is an onsite BNL Courtesy Van service available Monday through Friday from 8:30 to 4:15. To arrange a ride, please call extension x2714 from a BNL phone. If calling from an offsite telephone or from a cell phone, please call 1-631-344-2714.
  • Enterprise Rental Car (located onsite at BNL) - Call (631) 344-4888 for information.
  • Taxi and Limousine Service (for destinations to/from BNL) - Please note that if you have made arrangements for a taxi or limousine to come on site to pick you up after the workshop, a Gate Pass must be completed in order for them to get through the Main Gate. Please see your Event Coordinator upon arrival for the details.

Additional Information

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Last Modified: April 9, 2008