Using the Document Check-in/Check-out Feature in FrontPage (FP)
This feature prevents conflicting document versions that results
when several web authors are working on the same document
simultaneously. Document check-in/check-out allows one author to
check a file out for editing and preventing other authors from
having editing access to that file, until it is checked back in.
Other authors can open the page as read-only, but will not have editing capabilities until the
file is checked in.
Note: Document check-in/ check-out includes all
the files in your FrontPage web so you can also control editing of
MS Office documents (doc, xls, ppt), PDF's and images.
How to Enable the Check-in/Check-out Feature
- Open your website in FrontPage
- Select Tools and Site Settings (FP2003),
Web Settings (FP2002)
- FP2003: Under the General tab select
- Use
document check-in and check-out option
- Select, Check out files from the Local Web Site
- Check, Prompt to check out file when opening a page
- Select
Apply and then OK to finish
and close window
FP2002: Under the General tab select
- Use
document check-in and check-out option
- Select Yes when prompted to proceed with the change
- Select
Apply and then OK to finish and
close window
Using the Check-in/Check-out Feature
Each time you open these pages you will be prompted as to whether you
want to check the file out. When you select "yes" you can
proceed with the editing. Other authors will be allowed "read-only"
capabilities to the page(s) that you have checked out. When you have
completed your editing session you must "check-in" the page(s)
to release it to other authors.
File icons will appear next to the filenames indicating the
check-in/check-out status of that file.
- FP2003:
- Green check - you have file checked out
-
Lock symbol - file is checked out by another
author
- FP2002:
- Green dot - file checked in and
available for editing
- Red check - you have file checked out
- Lock symbol
- file is checked out by another author
Checking In Files
When you have completed your editing session you can release the document
by right-clicking on the filename and selecting Check-in
from the menu. The green check will be removed. You may have to refresh the page if
the change is not automatic. If you select Undo Check-out on this menu,
your document will be restored to
its original version and all changes will be discarded.
Note: simply closing the file does not check-in
the page and release the file to other authors.
In the event that an author checks out a file and forgets
to check it back in, contact a member of the Web Services group to have the file(s) released. Web
Services can be contacted by sending an email to: www@bnl.gov
Disabling the Check-in/Check-out Feature
To disable the check feature:
- Select Tools and Site Settings (FP2003),
Web Settings (FP2002)
- Under the General tab remove the check on the
Use document check-in and check-out option.
- Select Yes when prompted to proceed with the change
- Select Apply and then OK to finish and
close window
Viewing a Status Report on Checked Out Files
The Checkout Status report will show which files are checked out,
when they were last checked out and by whom. It will also tell you
where the file is located within your website as well. Note:
This menu item will be grayed-out if the Check-in/Check-out
feature is disabled.
To generate a report on checked out files:
- Select View from the toolbar menu
- Select Reports > Workflow > and Check-out
Status
- File icons will appear next to the filenames
indicating the check-in/check-out status of that file
Last Modified: April 6, 2009
|
