General Information

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2014 New York Wildfire and Incident Management Academy

Attendee & Workshop Information


Workshop Locations & Directions

Facility:
Brookhaven National Laboratory
Upton, NY 11973 USA

Meeting will be held at:
Berkner Hall
Bldg. 488, Main Lecture Hall
Located on Brookhaven Avenue
Directions: Meeting (www.bnl.gov/maps/488map.php), Brookhaven National Laboratory (www.bnl.gov/maps/)

Richard Ohlsen (BNL)
Bus: 631-344-7316
Fax: 631-344-7334
Email: rohlsen@bnl.gov

Food at BNL

There is no evening dinner, nor any weekend food service available on-site. Food Options

Vending machines (including sandwiches, salads, beverages, coffee, ice cream, and microwaveable foods, as well as a selection of toiletries) are located in the Post Office (www.bnl.gov/maps/point.php?Lat=40.86776&Lng=-72.88106) (Bldg. 179) and the Research Support Building (www.bnl.gov/guv/map.asp) (Bldg. 400) and are available 24-hours 7 days per week. A small eating area and microwave oven are also provided at these locations.

There is also a limited mini-mart located in the Research Support Building (Bldg. 400) next to the Housing Office and is open when the Housing Office is open...Monday to Friday from 8 AM to midnight and Sundays from 4 PM to midnight. It offers canned soups and frozen and pre-packaged meals which can be prepared using the microwave or toaster oven located in Bldg. 400's vending machine area. Overnight guests can also prepare these items in the on-site dorms and apartments, where they have access to full kitchens.

For guests arriving on-site when the cafeteria and Starbucks Café aren't open, the Housing Office and the Guest, User, Visitor Center also provide a list of restaurants in the local area that will deliver on-site without charging extra fees.

Guests planning to be on-site without vehicles for more than a day or two can also take advantage of the Lab's shopping shuttle service, which runs on Wednesday evenings and Saturday mornings, dropping off and picking up at Southport Plaza Shopping Center in Shirley. There, they can buy groceries at the Stop & Shop supermarket, and other necessities at Kohl's department store and more than 30 other stores.

Detailed information about the Cafeteria, Vending Machines and other on-site services can be found in the online Guide to Brookhaven National Laboratory (www.bnl.gov/staffservices/foodservices.php).

Computer Access

Three computer terminals are located in Berkner Hall (Bldg. 488) for internet access or accessing your email. You may also use the local network jacks to connect your own laptop as well.

If attendees bring laptops, tablets, smartphones, etc. that will require internet access during the workshop, then these devices must be registered in BNL's Network Access Registration database in order to access the internet.

Show Access Instructions

Registering your computer device can be done via the device's web browser upon first connecting to BNL's network; however, the registration process will require a BNL life or guest number.

If you do not have a BNL-assigned life or guest number, a specially generated conference key will be provided to you on the first day of the workshop. This conference key is only valid during the actual days of the workshop. Please use this conference key in place of the BNL-assigned life or guest number.

Note: Only computers running Windows 7 and higher will be able to get internet access. Attendees will only have 15 minutes to complete their computer registration. Computers will be blocked if registration is not complete in time. Please make sure you understand the process before starting or ask for assistance.

If you have the conference key for your workshop and still experience connection problems, please contact the ITD Helpdesk (www.bnl.gov/itd/helpdesk/) (631.344.5522, itdhelp@bnl.gov) for assistance.

Faxing Documents

Fax machines are located in Berkner Hall (Bldg. 488) for those who require faxing services. The phone number for Berkner Hall's fax machine is 631-344-5568.

Weather Conditions at Brookhaven

Please always dress accordingly. If there is very inclement weather, please check the BNL homepage for possible delayed opening or closing information. You may also call 1-631-344-4636 (INFO) from any off-site telephone or cell phone and extension x4636 (INFO) from an on-site BNL telephone. What to do in an emergency

Access to Brookhaven

  • Non-U.S. Citizens must complete the Additional BNL Guest Registration form and be approved in the BNL Guest Information System (GIS) if they would like to attend this workshop.

    U.S. Citizens who are planning to use BNL's on-site accommodations must also complete the Additional BNL Guest Registration form and be approved in the BNL Guest Information System (GIS).

    If you have a current BNL Appointment and a valid BNL Guest Number or you have a pending BNL Guest Registration (GR) Number, it is not necessary to complete the Additional BNL Guest Registration form again.
    Go to BNL Guest Registration Go to Guest Registration:
    www.bnl.gov/guv/gis.asp
  • Proper visitor identification (www.bnl.gov/visitorinfo/visitor_ID.asp) may be required.

Visa Information

Participants should check if they require a visa to enter the United States on the U.S. Department of State's U.S. Visas website.

Foreign travelers, who are citizens from certain eligible countries, may also be able to visit the U.S. for business (e.g. attend a scientific conference) or tourism for 90 days or less without a visa if they meet the Visa Waiver Program requirements. All eligible travelers who wish to travel under the Visa Waiver Program must apply for authorization on-line through ESTA (Electronic System for Travel Authorization).

If you require a visa to enter the U.S., we strongly recommend that you start the application process as soon as possible. View visa appointment and processing wait times.

Participants who require a letter of invitation from this event should contact Richard Ohlsen (rohlsen@bnl.gov) and provide the following information:

  • Your full name (as it appears in your travel documents)
  • Your home institution name and address
  • Your position at your institution

Additional Information

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Last Modified: May 08, 2014