General Lab Information

Vaccination Requirement for Laboratory Guests

Posted October 26, 2021

NOTE: The following information applies to Laboratory guests who have scheduled facility access with Brookhaven Lab. The Lab remains in Phase 2 of its Resumption of Operations Plan and continues to operate in a limited access mode. 

On Sept. 9, 2021, the President issued Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, and Executive Order 14043, Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. These Executive Orders have set the tone for actions being taken across the federal government—including all of the national laboratories—as we strive to manage through the effects of the extended pandemic.

On Oct. 7, 2021, the U.S. Department of Energy (DOE) issued a modification to the prime contract for Brookhaven Lab that formally requires the application of Executive Order 14042 to our activities. The modification also requires that the Executive Order requirements be flowed down to Brookhaven Lab’s subcontractors and their sub-tier contractors, as well as guests and users. The end goal here is to protect the health and safety of everyone on the Brookhaven Lab site.

As a result, beginning November 17, 2021, all guests accessing the Brookhaven National Laboratory (BNL) site will be required to provide proof of vaccination or proof of exemption from the vaccine requirement from your home institution. (See what constitutes acceptable proof of vaccination.) Those with proof of exemption will also be required to provide proof of weekly COVID-19 testing while on site. This is a new requirement under Brookhaven Science Associates’ prime contract.

Note that all guests are required to arrive at the Lab site Monday through Friday (unless a holiday) between 7:30 a.m. and 3 p.m. If you MUST arrive outside of these hours, requests will be handled on a case-by-case basis, and you must contact Kathleen Nasta at nasta@bnl.gov or 631-344-7114 in advance of your arrival. Please ensure you arrive early enough to allow adequate time for this process prior to the start of your research or business for the day.

If you arrive on site without proof of vaccination (or proof of exemption), you should expect that you will be asked to leave the site.

In order to remain responsive to the workplace safety needs of all on-site staff during the ongoing challenges of the COVID-19 pandemic, a vaccination validation system has been established for employees, guests and visitors. This system is intended to eliminate ambiguity, and to reduce concerns associated with compliance to the CDC and DOE guidelines. This practice involves the issuance of a special blue “validated” badge and lanyard for vaccinated individuals that must be worn on site. The validation process will only document that the individual has shown proof of vaccination. Vaccination details will not be retained in any BNL data system.

Please review and follow the directions below.

If you are fully vaccinated and do not have a BNL-issued vaccination validation badge and blue lanyard:

  • Upon arrival at Brookhaven’s main gate, if you do not have a site access badge (BNL ID card) yet, the officer will direct you first to the welcome trailer.
  • After your access is confirmed at the trailer, or if you have a BNL ID card already, you shall then go to the Occupational Medicine Clinic (OMC, Bldg. 490, locate on map), where you can provide proof of vaccination and receive a validation badge on a blue lanyard.
  • This validation badge and lanyard must be worn at all times while you are on site.
  • Once you have the validation badge and lanyard and a BNL ID card, you are free to proceed to the building that you will be visiting.
  • If you do not have a BNL ID card, report to the GUV Center in Bldg. 400 to obtain one.

If you have an exemption from vaccination issued by your employer:

  • Upon arrival at Brookhaven’s main gate, if you do not have a BNL ID card yet, the officer will direct you first to the welcome trailer.
  • After your access is confirmed at the trailer, or if you have a BNL ID card already, you will go to the Occupational Medicine Clinic (OMC, Bldg. 490, see map link above), where you will provide proof of exemption as well as negative test results (for the first time you arrive on site).
  • Proof of exemption consists of a signed letter addressed to you personally from your company/institution on its letterhead indicating it has approved an exemption for you.
  • Note that for your first time coming on site, your negative result must be from a polymerase chain reaction (PCR) test taken within 3 days of your arrival.
  • OMC will issue you a special “testing card” indicating when your site access will expire, based on the date of your test result.
  • If you plan to continue to be on site past the date your site access will expire, you must visit the OMC on or before your testing card expiration date to demonstrate you have completed your required weekly PCR testing.
  • You will then be issued a new testing card with an updated expiration date.

If you do not report to the OMC to update your status every seven days and show that you have been tested, you will be asked to leave the Lab site immediately. It is YOUR responsibility to ensure you are undergoing testing every seven days so that you can maintain your access to the Brookhaven Lab site.

See a list of local area testing locations.

Please keep in mind that everyone on the Brookhaven Lab site—regardless of vaccination status—must also wear a face covering and socially distance while in Lab buildings and socially distance when community transmission levels of the virus are “high” (current status) or “moderate.” See full guidance on face coverings and social distancing on site.

Due to the changing nature of the world-wide pandemic and associated government and health agency rules and guidelines, site access requirements and these procedures are subject to change at any time.