BNL Home

Steps to Complete Before Arrival

All guests must address the following items prior to arrival at Brookhaven Lab.

1

Register in the Guest Information System (GIS)

Brookhaven supports a web-based guest registration system. Individuals wishing to come to Brookhaven should complete the information requested, and submit it to Brookhaven at least 10 days in advance of a visit. Guests are asked to pay close attention to the e-mail instructions provided after registration and after arrival notification are completed. Registration details.

Guests less than 18 years of age (minors)

Individuals less than 18 years of age are required to have parent/guardian permission to work at Brookhaven National Laboratory. The forms required will be completed by BNL staff and submitted to the minor upon completion of a guest registration form. It is BNL policy that minors are not to be exposed to hazardous situations while involved in BNL activities.

2

Establish a User Agreement 

Guests and users conducting hands-on research at BNL require an agreement be in place before research can be conducted. The type of agreement that is applicable depends on the work being conducted, where the work is being done, and who is sponsoring the research. Some agreements are institutionally-based and must be in place prior to arrival to BNL and others are can be signed by the individual upon check-in. Details on establishing an agreement.

3

Review Commitments and Expectations Statement

All guests and users will be required to sign, upon check in, a two-page document outlining BNL’s commitments to guests as well as BNL’s expectations of guests. It's recommend that you review the BNL Commitments and Expectations Statement (PDF) prior to arrival so that you are familiar with it.

4

Arrange for Shipping

If you plan to bring equipment or other materials needed to support an experiment, arrange for shipping.

5

Open a Project Account

Prior to commencement of work, all non-federal users/customers are required to provide an advance payment by check, wire, or credit card dependent on the size and duration of the work. How to open an account with Brookhaven.

6

Complete Training

All guests and facility users are required to complete training commensurate with the work that is to be performed, potential hazards that may be encountered, and the locations to be accessed. If you have a valid Guest Number, most training can be taken on-line prior to arrival at Brookhaven. Details on training.

7

Submit Arrival Notification Form

It is appreciated if all guests notify Brookhaven of their actual arrival date at Brookhaven Lab. Guests can do this on Guest Central, an online resource which provides information about your appointment, training, and more. Details about Guest Central.

8

Make a Housing Reservation

Please refer to the Laboratory's Housing Office for on-site accommodation options, off-site options, and local hotel information.

9

Make Transportation Arrangements 

Commercial limousine services are available from local airports, John F. Kennedy, LaGuardia, and Islip MacArthur. It is advisable to request the rate when making the reservation. The Laboratory is 65 miles from the New York City area and taxis are not recommended. If you need assistance, please contact your host. See directions to Brookhaven.

Transportation While at Brookhaven

No public transportation is available in the area surrounding Brookhaven. Guests should be aware that they may need to rent or lease a vehicle when they arrive.  The GUV Center maintains information on transportation options (PDF) while at Brookhaven Lab. Long-term guests may wish to consider purchasing a vehicle.

Car Rentals

Enterprise Car Rental has an office at Brookhaven. It is located just outside the Guest, User, Visitor Center in Bldg. 400A. Enterprise offers full-day and partial-day rates for guests and families with business and personal needs, free pick-up service, discounted rates, and weekend packages. Call 631-344-4888 or 4889 for further details. The corporate account number is FX0019.

Brookhaven offers courtesy van service that provides on-site transportation. This service has a routine morning run that starts at 7:30 a.m. in the apartment area and makes 13 stops around the site. Between the hours of 8:45 a.m. and 4:15 p.m., Monday through Friday, excluding holidays, individuals can request transportation by calling extension 2714 and providing your name, telephone extension, location of pickup, location of drop-off and number of passengers. Requests are accepted on a first-come, first served basis. Be prepared to meet the van at the main entrance of your building. In order for us to be able to serve as many customers as possible, please be ready to board the van before making the call for pickup.

Weekdays, except holidays, a Laboratory vehicle transports guests to Brookhaven to and from the Ronkonkoma Train Station. Due to limited seating, reservations are required for this service. Please telephone extension 631-344-2535, fax 631-344-6167, email transportation@bnl.gov or reserve in person at the Transportation Counter located in Building 400A no later than 10 minutes prior to departure time. A courtesy shopping shuttle operates continually on Saturdays and Wednesdays between Brookhaven and the Southport Shopping Mall.