Construction Contractor Pre-Qualification Introduction

Brookhaven Science Associates, L.L.C ("BSA") has entered into Prime Contract DE-AC02-98CH10886 with the United States of America ("the Government"), as represented by the United States Department of Energy ("DOE"), to operate the Brookhaven National Laboratory (BNL). In furtherance of the Prime Contract, BSA desires your firm to provide a qualification proposal for Construction services for work to be performed at BNL.

You are hereby invited to prepare and submit a qualification proposal in accordance with the provisions of this document. For your information and use in preparing this proposal, we are providing you with the following special requirements. Contractors must submit the following documents for consideration:

A) Construction Contractor Pre-Qualification Questionnaire -Attachment I
B) Contractor Safety Record -Attachment II
C) Asbestos Exclusion Certification -Attachment III
D) Representations and Certifications (Forms 009 and 010)
E) All required submittals

All documents must be submitted to Mr. Philip Gardner, Sr. Contracts Specialist, Brookhaven Science Associates, L.L.C., Brookhaven National Laboratory, Brookhaven Avenue, Building No. 134-C, Upton, NY 11973. Any questions or comments please contact Philip Gardner at (631) 344-3199, (631) 344-5475, or email at Before completing these forms, please contact Mr. Gardner to find out when new applications will next be accepted for review.

1. Notice of Total Small Business Set-Aside

Only small businesses will be awarded Basic Ordering Agreement (BOA) contracts.

(a.) Definition. (1) "Small business concern" as used in this clause means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Laboratory contracts and qualified as a small business under the NAICS size standards. See Paragraph 2 below, for information on NAICS codes.

(b.) General. Qualifications are solicited from Small (SB), Small Disadvantaged (SDB), Small Woman-Owned (WOB), Small Veteran-Owned (VOB), Small Service-Disabled Veteran-Owned (SDVOB), and Small HUBZone (HUB) business concerns. Qualifications received from concerns that are not one of these categories, shall be considered non-responsive and will be rejected.

2. North American Industry Classification System (NAICS)

The North American Industry Classification System (NAICS) has replaced the U.S. Standard Industrial Classification (SIC) system. To lookup your NAICS code the size standard for your NAICS code click here. and to lookup the size standard for that NAICS code click here to .

3. Type of Contract – Basic Ordering Agreement (BOA) Contracts

Qualified Contractors will be required to execute a contract containing substantially the same provisions as those contained in BSA General Terms and Conditions for Construction and Labor Hour Contracts and BSA Modernization Project Office (MPO) Bidding and Contract Requirements: Section 07000 – General Conditions and Section 00800 Supplementary Conditions.

For an individual construction project, each Contractor with whom BSA has a BOA for that specific type of work will be asked to submit a lump sum bid based on construction specifications and drawings. BSA will then award a Task Agreement to the low bidder under their BOA. However, if a given Contractor's performance on a previous Task or Tasks has been unsatisfactory, the Laboratory may decline to solicit future bids from that Contractor. Thus, succeeding Task awards will be dependent on price and the Contractor's past workmanship, schedule performance, and safety compliance. Any violation to contractual, construction or ES&H requirements may result in suspension of bidding on any or all subsequent construction tasks. The ceiling amount for any individual task shall not exceed $1,000,000.00.

4. Wages

The minimum wages paid to the tradesmen engaged in construction work for BSA shall be governed by the Davis Bacon Act in accordance with the General Wage Decision minimum wage determination.

5. Insurance Requirements

Certificates of Insurance of the types and in the amounts set forth in the Article entitled "Insurance" in the Terms and Conditions will be required of the Contractor before physical work at the site commences.

6. Bid Bonds

Bid Bonds in the amount of 20% of any bid will be required in all cases where the bid for any given individual construction project exceeds $30,000.00. Any Bond provided must be from a Treasury Listed Surety.

7. Performance and Payment Bonds

In accordance with the Terms and Conditions Article entitled: "Performance and Payment Bond Requirements", Payment Bonds will be required on all Task Agreements awarded under a BOA if the awarded Task  Agreement is in the amount of $30,000.00 or more. Performance Bonds will additionally be required for awards $150,000.00 or more.  The cost of such bonds shall be borne by the Contractor and shall be deemed to have been included in the bid price. Any bond provided must be from a Treasury Listed Surety.

8. Environment Safety and Health (ES & H) Program and Health and Safety Plan (HASP)

Contractors shall submit and obtain the Laboratory's acceptance of their written Health and Safety Plan. This requirement is in accordance with the Article in the Terms and Conditions entitled:"Compliance with Environment, Safety, Health, and Traffic Regulations".

Once a Contractor's HASP is approved by the Laboratory, the Contractor shall submit a Phase Hazard Analysis for every Task Agreement awarded before work can begin on site.

A. Additional Safety Related Requirements

The Contractor shall submit to BSA for approval documentation that describes the qualifications of the proposed required safety candidates for the awarded scope of work. Prior to approval, BSA may interview the candidate for Safety Representative/Alternate.  The submitted documentation shall include for a 3-year period, a description of the duties, responsibilities, accomplishments and safety record of preceding assignments from which the candidate has gained effective safety/engineering experience. The individual shall have taken, at a minimum, the OSHA 30-Hour Construction Outreach Training Course. Evidence of equivalent training or experience may be submitted for consideration by the Laboratory, and if acceptable will meet this requirement.


B. Contractor/Vendor Orientation

All construction personnel will be required to attend an hour and a half Environmental, Safety and Health orientation before starting work on site. This orientation training is valid for a period of one year from the date of attendance.

C. Equipment and Tool Inspection

All construction tools and equipment brought on site by construction personnel shall be inspected for compliance with OSHA and BSA requirements by BSA’s Construction Field Representative before putting them into use.


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Last Modified: April 2, 2012
Please forward all questions about this site to: John Collins

DOE, Office of Science One of ten national laboratories overseen and primarily funded by the Office of Science of the U.S. Department of Energy (DOE), Brookhaven National Laboratory conducts research in the physical, biomedical, and environmental sciences, as well as in energy technologies and national security. Brookhaven Lab also builds and operates major scientific facilities available to university, industry and government researchers. Brookhaven is operated and managed for DOE's Office of Science by Brookhaven Science Associates, a limited-liability company founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, the largest academic user of Laboratory facilities, and Battelle, a nonprofit, applied science and technology organization.

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