General Information

Top of Page
2014 RHIC & AGS Annual Users' Meeting

Attendee & Meeting Information

Meeting Locations & Directions

Brookhaven National Laboratory
Upton, NY 11973 USA
Meeting will be held at:
Berkner Hall
Bldg. 488, Main Lecture Hall
Located on Brookhaven Avenue
Directions: Meeting (, Brookhaven National Laboratory (
Kelly Guiffreda (BNL)
Bus: 631-344-5654
Fax: 631-344-8686

Special Evening Events

Registered attendees are invited to attend the optional dinner, cocktail reception, and an end of the meeting luncheon.

Seafood Extravaganza
Join us for a night on the beach at Smith Point County Park for a Seafood Extravaganza and live music on Wednesday, June 18, 2014 6:30 PM. Directions

Please note, there will be a fee in order to attend the dinner. However, the cost of the dinner will be discounted to $25 US for the first 30 registered student/post-docs.

Cocktail Reception
There will be an cocktail hour on Thursday, June 19, 2014 5:15 PM in the lobby of Berkner Hall (Bldg. 488), compliments of BSA.

Food at BNL

There is no evening dinner, nor any weekend food service available on-site. Food Options

Staff and visitors on site have access to food for purchase—some freshly prepared, some frozen—24 hours a day, seven days a week at BNL's micro-market. The micro-market is located in the Research Support Building ( (Bldg. 400). There, anyone on site can purchase beverages and food, including sandwiches, salads, soups, and frozen and prepackaged meals around the clock. After making selections, patrons pay at the self-checkout kiosk, which accepts cash as well as debit and credit cards.

Vending machines (including sandwiches, salads, beverages, coffee, ice cream, and microwaveable foods, as well as a selection of toiletries) are also located in the Post Office ( (Bldg. 179). A small eating area and microwave oven are also provided at both of these locations.

Overnight guests can prepare these items in the dorms and apartments, where they have access to full kitchens.

For guests arriving on-site when the cafeteria and Starbucks Café aren't open, the Housing Office and the Guest, User, Visitor Center also provide a list of restaurants in the local area that will deliver on-site without charging extra fees.

Guests planning to be on-site without vehicles for more than a day or two can also take advantage of the Lab's shopping shuttle service, which runs on Wednesday evenings and Saturday mornings, dropping off and picking up at Southport Plaza Shopping Center in Shirley. There, they can buy groceries at the Stop & Shop supermarket, and other necessities at Kohl's department store and more than 30 other stores.

Detailed information about the cafeteria, micro-market, vending machines and other on-site services can be found in the online Guide to Brookhaven National Laboratory (

Computer Access

Three computer terminals are located in Berkner Hall (Bldg. 488) for internet access or accessing your email. You may also use the local network jacks to connect your own laptop as well.

If attendees bring laptops, tablets, smartphones, etc. that will require internet access during the meeting, then these devices must be registered in BNL's Network Access Registration database in order to access the internet.

Show Access Instructions

Registering your computer device can be done via the device's web browser upon first connecting to BNL's network; however, the registration process will require a BNL life or guest number.

If you do not have a BNL-assigned life or guest number, a specially generated conference key will be provided to you on the first day of the meeting. This conference key is only valid during the actual days of the meeting. Please use this conference key in place of the BNL-assigned life or guest number.

Note: Attendees will only have 15 minutes to complete their computer registration. Computers will be blocked if registration is not complete in time. Please make sure you understand the process before starting or ask for assistance.

Windows Users: Only computers running Windows 7 and higher will be able to get internet access

If you have the conference key for your meeting and still experience connection problems, please contact the ITD Helpdesk ( (631.344.5522, for assistance.

Faxing Documents

Fax machines are located in Berkner Hall (Bldg. 488) for those who require faxing services. The phone number for Berkner Hall's fax machine is 631-344-5568.

Access to Event & Accommodations at BNL

  • All guests must complete the Additional BNL Guest Registration form and be approved in the BNL Guest Information System (GIS) if they plan to use BNL's on-site accommodations.
    Go to BNL Guest Registration Go to Guest Registration:
  • When you arrive at BNL's main gate, please inform the guard you are attending the 2014 RHIC & AGS Annual Users' Meeting meeting.

    You may be requested to check in at the security trailer. Proper Visitor Identification ( will be required.

Weather Conditions at Brookhaven

Please always dress accordingly. If there is very inclement weather and you think there is a possibility of BNL either having a delayed opening or being closed for the day, you may call extension x4636 (INFO) from an on-site BNL telephone.

If calling from an off-site telephone or from a cell phone, please call 1-631-344-4636 (INFO).

Additional Information

Top of Page

Last Modified: November 13, 2013