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2016 RHIC & AGS Annual Users' Meeting

Attendee & Meeting Information


Meeting Locations & Directions

Meeting Venue:
Brookhaven National Laboratory
Upton, NY 11973 USA

Meeting will be held at:

  • Berkner Hall (Bldg. 488), Main Lecture Hall
    Located on Brookhaven Avenue. Map (www.bnl.gov/maps/488map.php)
  • Physics Department (Bldg. 510), Large Seminar Room
    Located on Pennsylvania Street. Map (www.bnl.gov/maps/510map.php)
  • Chemistry Department (Bldg. 555), Hamilton Seminar Room
    Located on Lewis Road. Map (www.bnl.gov/maps/555map.php)
  • Biology Department (Bldg. 463), Large Seminar Room
    Located on Bell Avenue. Map (www.bnl.gov/maps/463map.php)

Map and directions to: Brookhaven National Laboratory (www.bnl.gov/maps/)

Kelly Guiffreda (BNL)
Bus: 631-344-5654
Fax: 631-344-8686
Email: guiffreda@bnl.gov

Special Evening Events

Registered attendees are invited to attend the optional dinner, cocktail reception, and an end-of-meeting luncheon.

Seafood Extravaganza
Join us for a night on the beach at Smith Point County Park for a Seafood Extravaganza and live music on Wednesday, June 8, 2016, 6:30 PM. Directions

Please note, there will be a fee in order to attend the dinner. However, the cost of the dinner will be discounted to $25 US for the first 30 registered student/post-docs.

Cocktail Reception/Panel Discussion on Diversity
There will be a cocktail hour and a panel discussion on diversity, Thursday, June 9, 2016, 5:30 PM in the lobby of Berkner Hall (Bldg. 488), compliments of BSA.

No Food Service at Brookhaven Lab

There is currently no food service available at Brookhaven Lab at this time. Food Options

Individuals or groups can order food to be delivered by external businesses or through apps such as GrubHub (https://www.grubhub.com) or DoorDash (https://www.doordash.com).

Food Delivery Guidelines: Please refer to the following food service web page that will provide information on how these food external delivery services will work and other available food options.

Free coffee and tea will be provided from 7:30-10:30 a.m. and 1:00-3:30 p.m. daily in the Berkner Hall cafeteria area.

Given this situation with no available meals, individuals who do not have or use food delivery phone apps may prefer to have their own rental car.

Vending Service Machines (pdf) are located in high population areas throughout the site. Machines located in the Post Office, Building 179 and the Research Support Building, Building 400 are available 24-hours 7 days per week. A small eating area and microwave oven are also provided at these locations. Overnight guests can prepare these items in the dorms and apartments, where they have access to full kitchens.

For guests arriving on-site afterhours, the Guest, User, Visitor Center provides a list of restaurants and off-site food in the local area.

Guests planning to be on-site without vehicles for more than a day or two can also take advantage of the Lab's shopping shuttle service, which runs on Wednesday evenings and Saturday mornings, dropping off and picking up at Southport Plaza Shopping Center in Shirley. There, they can buy groceries at the Stop & Shop supermarket, and other necessities at Kohl's department store and more than 30 other stores.

Please contact Guest Services at (631) 344-3545 or email comas@bnl.gov with any issues, comments, or suggestions.

Computer Access

Three computer terminals are located in Berkner Hall (Bldg. 488) for internet access or accessing your email. You may also use the local network jacks to connect your own laptop as well.

If attendees bring laptops, tablets, smartphones, etc. that will require internet access during the meeting, then these devices must be registered in Brookhaven Lab's (BNL) Network Access Registration database in order to access the internet at BNL.

Show Access Instructions

Registering your computer device can be done via the device's web browser upon first connecting to BNL's network.

However, the registration process will require a a user's BNL Active Directory Credentials or in the event that you do not have an active BNL or guest account, a temporary user name and password can be generated and sent to them via a text message to your mobile device, which you will use to register your devices.

If you still experience connection problems, please contact your meeting coordinator for assistance.

Faxing Documents

Fax machines are located in Berkner Hall (Bldg. 488) for those who require faxing services. The phone number for Berkner Hall's fax machine is 631-344-5568.

Weather Conditions at Brookhaven

Please always dress accordingly. If there is very inclement weather, please check the BNL homepage for possible delayed opening or closing information. You may also call 1-631-344-4636 (INFO) from any off-site telephone or cell phone and extension x4636 (INFO) from an on-site BNL telephone.

Access to Event & Accommodations at BNL

  • All guests must complete the Additional BNL Guest Registration form and be approved in the BNL Guest Information System (GIS) if they plan to use BNL's on-site accommodations.
    Go to BNL Guest Registration Go to Guest Registration:
    www.bnl.gov/guv/gis.asp
  • When you arrive at BNL's main gate, please inform the guard you are attending the 2016 RHIC & AGS Annual Users' Meeting meeting. Note, you may be requested to check in at the security trailer.
  • Proper visitor identification (www.bnl.gov/visitorinfo/visitor_ID.asp) may be required.

Visa Information

Participants should check if they require a visa to enter the United States on the U.S. Department of State's U.S. Visas website.

Foreign travelers, who are citizens from certain eligible countries, may also be able to visit the U.S. for business (e.g. attend a scientific conference) or tourism for 90 days or less without a visa if they meet the Visa Waiver Program requirements. All eligible travelers who wish to travel under the Visa Waiver Program must apply for authorization on-line through ESTA (Electronic System for Travel Authorization).

If you require a visa to enter the U.S., we strongly recommend that you start the visa application process as soon as possible. View visa appointment and processing wait times.

Participants who require a letter of invitation for this event should contact Kelly Guiffreda (guiffreda@bnl.gov) and provide the following information:

  • Your full name (as it appears in your travel documents)
  • Your home institution name and address
  • Your position at your institution

Additional Information

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Last Modified: December 27, 2017