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Event Notification Form

When do I use the Event Notification Form?

When using the Event Notification Form, submit as soon as you have all the necessary information. Please provide a minimum of one-week's notice to allow for the coordination of appropriate badges. Employees that sponsor properly approved events are required to provide the following information:

  • The event type
  • Start and End dates
  • Expected time of arrival
  • The event name and a brief description of the event
  • List of expected guests
  • Approximate number of guests
  • Guests’ destination (building where event will take place), and the event’s point of contact(s) information.

All events (open to the public or other) occurring at BNL where there is an anticipation of foreign national participation, must be pre-approved on the Open to the Public Event Request Form by the Local Approving Official prior to submitting the Event Notification Form. An agenda for the event must be submitted with the Foreign Visitor Attendance Request Form. (see SPI 5-09 for details)

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Visit our Anniversary Website One of ten national laboratories overseen and primarily funded by the Office of Science of the U.S. Department of Energy (DOE), Brookhaven National Laboratory conducts research in the physical, biomedical, and environmental sciences, as well as in energy technologies and national security. Brookhaven Lab also builds and operates major scientific facilities available to university, industry and government researchers. Brookhaven is operated and managed for DOE's Office of Science by Brookhaven Science Associates, a limited-liability company founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, the largest academic user of Laboratory facilities, and Battelle, a nonprofit, applied science and technology organization.

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