Access to BNL for Guests Engaged in Research
Based on contact with a sponsor or host from BNL, on interaction with
scientific staff or advisors from your home institution, or you have
submitted a proposal that has been approved for experimental time, you have
decided to participate in research at BNL. All guests must address the items
below BEFORE coming to BNL.
Guest Information System (GIS)
Brookhaven supports a web-based
guest registration system. Individuals wishing to come to Brookhaven
should complete the information requested, and submit it to
Brookhaven at least 10 days in advance of a visit. Guests are asked to pay
close attention to the e-mail instructions provided after
registration and after arrival notification are completed.
Guests less than 18 years of age (minors)
Individuals less than 18 years of age are required to have parent/guardian
permission to work at Brookhaven National Laboratory. The forms required will
be completed by BNL staff and submitted to the minor upon completion of a guest
registration form. It is BNL policy that minors are not to be exposed to
hazardous situations while involved in BNL activities.
Establish an Agreement with BNL to Cover Research
Guests and users conducting hands-on research at BNL require an agreement be
in place before conducting research. The type of agreement that is applicable
depends on the work being conducted, where the work is being done, and who is
sponsoring the research. This web site will help you identify what is appropriate
for you. See a listing of the
different types of agreements.
Some agreements are institutionally-based and must be in place prior to arrival
to BNL and others are can be signed by the individual upon check-in.
If you are conducting research at one of BNLís user facilities, a user
agreement signed by your home institution is a prerequisite for experimental
work. Guests are not permitted to do experimental work at any of Brookhavenís
User Facilities until a User Agreement with that individual's home institution
is established. See
information and samples of agreements.
Review Commitments and Expectations Statement
All guests and users will be required to sign,
upon check in, a two-page document outlining BNLís commitments to
guests as well as BNLís expectations of guests. It is strongly
encouraged that you review the BNL
Commitments and Expectations Statement (pdf) before your arrival
so that you can check in more quickly.
Arrival Notification Form
All guests must notify Brookhaven of their actual arrival date to
be given gate access to BNL. Guests can do this on the
Guest Central web page. If a guest fails to do this, access
to Brookhaven site could be declined or the guest may be delayed at
the front gate for an inconvenient period of time.
Make a Housing Reservation
Please go to the Guide to BNL website
for information on accommodations on-site and near Brookhaven.
Make Transportation Arrangements
Commercial limousine services are available from local airports,
John F. Kennedy, LaGuardia, and Islip MacArthur. It is advisable to
request the rate when making the reservation. The Laboratory is 65
miles from the New York City area and taxis are not recommended. If
you need assistance, please contact your host. See
directions to Brookhaven.
Transportation While at Brookhaven
No public transportation is available in the area surrounding
Brookhaven. Guests should be aware that they might need to purchase,
rent, or lease a vehicle when they arrive. Brookhavenís weekly
Bulletin," advertises cars for sale. The GUV Center maintains
information on transportation options
while at BNL.
Enterprise Car Rental has an office at Brookhaven. It is located
just outside the Guest, User, Visitor Center in Bldg. 400A.
Enterprise offers full-day and partial-day rates for guests and
families with business and personal needs, free pick-up service,
discounted rates, and weekend packages. Call 631-344-4888 or 4889
for further details. The corporate account number is FX0019.
Brookhaven offers courtesy van service that provides on-site
transportation. This service has a routine morning run that starts
at 7:30 a.m. in the apartment area and makes 13 stops around the
site. Between the hours of 8:45 a.m. and 4:15 p.m., Monday through
Friday, excluding holidays, individuals can request transportation
by calling extension 2714 and providing your name, telephone
extension, location of pickup, location of drop-off and number of
passengers. Requests are accepted on a first-come, first served
basis. Be prepared to meet the van at the main entrance of your
building. In order for us to be able to serve as many customers as
possible, please be ready to board the van before making the call
Weekdays, except holidays, a Laboratory vehicle transports guests
to Brookhaven to and from the Ronkonkoma Train Station. Due to
limited seating, reservations are required for this service. Please
telephone extension 631-344-2535, fax 631-344-6167, email
or reserve in person at the Transportation Counter located in
Building 400A no later than 10 minutes prior to departure time. A
courtesy shopping shuttle operates continually on Saturdays and
Wednesdays between Brookhaven and the Southport Shopping Mall.