Monday, June 2, 2014
A welcome reception, sponsored by Columbia University, will be hosted at Columbia University’s Low Library Rotunda from 6:30 p.m. – 8:30 p.m. At 7:00 p.m. we will have brief remarks presented by Lee Bollinger, President of Columbia University, Peter Jenni, Honorary Professor with the Albert-Ludwigs-University Freiburg, and Congressman Jerry Nadler.
All registered attendees and accompanying guests are welcome to attend the reception. Please wear your badge for admission to the event.
Wednesday, June 3, 2014
There are no organized sessions in the afternoon. It is an opportunity for conference attendees to explore the city on their own.
The evening will feature the Outreach event screening of the award winning documentary "Particle Fever" from 7:00 p.m. – 9:00 p.m. and post-screening Q&A session with the Director, the stars of the movie and other experts from 9:00 – 9:45 p.m. at the Alfred Lerner Hall (Roone Arledge Auditorium).
This event is appropriate for the general audience, hence all attendees and accompanying guests are welcome to attend the evening event.
Your conference/guest badge will be your admission tickets (so registration is only required for the general public). More Information
Friday, June 6, 2014
The Friday afternoon session will feature a panel debate on the future of the Energy Frontier from 1:30 p.m. – 4:00 p.m. at the Alfred Lerner Hall (Roone Arledge Auditorium). The debate will be moderated by Dennis Overbye from New York Times. More Information
The poster session will take place following the debate from 4:00 p.m. –
5:30 p.m.in the Party Space located on the 1st floor of Lerner Hall. Enjoy a
glass of sparkling wine as you stroll around the posters profiling the
extensive work done at the LHC. The poster session is sponsored by Stony
The conference banquet will be hosted at the Spirit of New York, dinner while on a three-hour cruise around Manhattan. Enjoy an evening of most entertaining and unique combination of dining, dancing, entertainment and views on New York Harbor. Registered attendees and accompanying guests are invited to attend.
Boarding of Shuttle buses will begin at 5:30 p.m. on Amsterdam Avenue and 116th Street, and depart at 5:45 p.m. to the Chelsea Pier 61 (please be on time).
Bus boarding location can be found on the conference map. Cruise boarding time is 7:00 p.m. with departure at 7:30 p.m. (cruise times are 7:30 p.m. – 10:30 p.m.). Your photo identification (ID) and LHCP dinner ticket are required to receive your Boarding Pass at Pier 61. Buses will provide a return trip to Barnard College dormitories and the hotels as listed on this page.
* includes beer, wine, soda and juice bar
Participants should check if they require a visa to enter the United States on the U.S. Department of State's U.S. Visas website.
Foreign travelers, who are citizens from certain eligible countries, may also be able to visit the U.S. for business (e.g. attend a scientific conference) or tourism for 90 days or less without a visa if they meet the Visa Waiver Program requirements. All eligible travelers who wish to travel under the Visa Waiver Program must apply for authorization on-line through ESTA (Electronic System for Travel Authorization).
If you require a visa to enter the U.S., we strongly recommend that you start the application process as soon as possible. View visa appointment and processing wait times.
Participants who require a letter of invitation from LHCP2014 should contact firstname.lastname@example.org and provide the following information:
Barnard College Dormitories (Plimpton Hall)
A limited number of dormitories at Barnard College are reserved from Saturday, May 31, 2014 through Sunday, June 8, 2014 for LHCP2014 registered attendees. The rooms are configured as SUITES each has 4 single rooms and 1 double room with a shared bathroom and a kitchen (see room layout here). The nightly rates for single room, double room (single or double occupancy if you bring a guest), and shared double room (a roommate will be assigned) are $75/person, $90/room, and $45/person respectively. Reservation and payment for the dormitories must be made through the conference registration form. Registered attendee with confirmed payment will receive individual confirmation of dorm room reservation. If you wish to have a specific roommate or suite-mate, please enter the information when you register for the conference (in the "Additional Dorm Room Comments or Requirements" field). You can also contact email@example.com to make a request before May 1.
View dormitories and hotel locations here.
If you have reserved a dorm room on your registration:
We are able to accommodate everyone’s request on dormitory booking at the Plimpton Hall. Individual confirmation letter including room assignment and room number will be provided by email before the conference.
Address of Plimpton Hall: 1235 Amsterdam Avenue, New York, NY 10027 (at the corner of 121st Street).
Checking In and Out: Participant can check in at the Plimpton Hall front desk anytime after 1 PM on the day of arrival, which is staffed with 24-hour access attendant. An official photo identification such as a passport or a driver’s license is required to pick up a packet with room key, temporary ID access card, and other materials. Check-out and return of room key and ID card must be completed by 10 am on the day of departure. Please note: if you will be arriving late at night, please be kind to keep down the noise to avoid waking others, since there will be other participants living in the same suite.
Furnishings: All rooms are air-conditioned with free wireless internet access, furnished with a twin-sized bed (or two twin beds in a double room), desk, chair, and wardrobe. A set of bed and bath linens is provided for each occupant for use in the room.
Laundry: Self service laundry room is located at the basement of Plimpton Hall. One must pay $5 to purchase a laundry card, then add or load value to the card (the $5 purchase price does not go toward paying for the load of laundry). The card machine is located in the laundry room. You may wish to pool money with your suitemates to purchase a card for use by people living in the same suite.
A limited number of single rooms are still available in the dormitories. Please contact firstname.lastname@example.org if you would like to add a dorm room to your registration.
It is your responsibility to reserve your own accommodations.
We have reserved several blocks of hotel rooms for LHCP2014 participants from Sunday, June 1, 2014 through Saturday, June 7, 2014. The room blocks are being offered at special group rates and are limited, so we recommend that you make your reservation early, before the respective cut-off dates as shown below. Please ask for LHCP2014 conference group rate, or use promotion code "LHCP2014" (room rates are subject to applicable state and local taxes*). Reservation requests received after the room block has been sold out or after the cut-off date will be based upon availability at the hotel’s prevailing rates.
Please remember to check individual cancelation policies.
*If your hotel room charges are to be paid by a New York State tax exempt organization, you must provide the tax exemption certificate ahead of time, at the time of reservation. Tax exempt may not be valid when paying by “personal” credit cards. Please contact the hotels directly if you have any questions.
|Hotel, Address & Neighborhood||Reservation Method||Room Block||Rate||Wi-Fi
|Breakfast Included||Reservation Cut-off Date|
250 W. 77th Street
New York, NY 10024
Neighborhood: Upper West Side
|877-468-3522 or Email||40||Full $189,
Comfort Inn Central Park West
31 West 71st Street
New York, NY 10023
Neighborhood: Upper West Side
|212-721-4770 or Email||18||Queen: $203.15||Yes||Yes||May 1|
New York, NY 10025
Neighborhood: Upper West Side
|212-222-2954 or Email||50||Queen: $152,
New York, NY 10025
Neighborhood: Upper West Side
Email (use group no. 261373)
Website (enter code LHCP2014)
356 West 58th Street
New York, NY 10019
Neighborhood: Columbus Circle/Upper West Side
800-606-6090 (group code: LA0114)
|20||Queen: $249||Yes||No||May 2|
2296 Frederick Douglas Boulevard
New York, NY 10027
Neighborhood: Upper West Side/ Harlem
|Online Reservation||25||King/Double: $234||Yes||No||May 2|
There are a few hotels near campus, which are basic accommodation but have the virtue of being close to the Columbia University for an economical price. Availability is very limited so there are NO reserved rooms. Many other local hotels are also available. As long as you stay on the West side (near Broadway), then transportation along the #1 (red) subway line is fast and easy.
Registration desk will be open on Sunday, June 1, 2014 (the day before the conference) from 4:00 p.m. – 6:00 p.m. in the main lobby of Pupin Hall/Physics Building (view map and directions).
Beginning from Monday, June 2, 2014 the registration desk will be located in Alfred Lerner Hall Lobby by the entrance at Broadway and will be open during the following hours:
Please present your photo ID to receive your conference badge and materials. Participants are kindly requested to wear their badges during the entire program. Entry will not be permitted in the absence of the conference badge. After the registration hours, participants requiring assistance can contact conference secretariat in the secretariat room located in room "Ramp Lounge East" on the 2nd floor of Lerner Hall. A printer will be available in the secretariat room for boarding passes.
The Columbia wireless network is open and accessible to all participants.
New York City is easily accessible through its three area airports: John F. Kennedy Airport, LaGuardia Airport, and Newark Liberty Airport. Rail access to Grand Central Station in Manhattan is readily available from numerous locations, including the airports. New York City has a dense network of subways, busses, as well as taxis that make getting around to virtually any location quick and easy.
Please use one of the officially recognized modes of transportation and do not accept rides from any driver with whom you have not made previous arrangements or who does not operate from an official taxi stand.
The 9-11 Memorial, Statue of Liberty, Ellis Island, the Metropolitan Museum, Lincoln Center, Carnegie Hall, Central Park, Grand Central Station, Rockefeller Plaza, the Empire State and Chrysler buildings, United Nations Complex, the Guggenheim museum, the Frick gallery, the Natural History Museum, St. Patrick’s Cathedral, the Brooklyn bridge, Times Square, Broadway theaters, numerous jazz cafes and entertainment spots, and some of the best shopping in the world are just around the corner.