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Guest Information System (GIS)

All attendees must be registered and approved in the Guest Information System (GIS) if they plan to use on-site housing. Registrations received after the deadline may not receive approval in time for on-site accommodations. Registering in GIS does not automatically register you for this event. If you have a current BNL Appointment and a valid BNL Guest Number or you have a pending Guest Registration (GR) Number, it is not necessary to register in GIS again. Please register in GIS as soon as possible to ensure sufficient time for approval. It is the attendees responsibility to make sure that their BNL appointment is still active before and during their registered event.

GIS Registration

Please make sure to register in GIS as soon as possible. In order to ensure that this form is completed and routed correctly, please fill in all of your personal information and make sure to fill in the following for these few required questions:

Form Field Insert This Information
Purpose of Visit: Conference Attendance
BNL Department Associated with: Nati. Synchrotron Light Src II 
Experiment/Facility: None 
Facility Code: None 
Type of Research: Not Applicable 
Type of Access Requested: Physical on-site Access to BNL
Number of days you estimate to be on-site over a two-year: Intermittently < 30
Subject Code for the Visit/Assignment: General Material Science
Justification of Visit/Assignment: Attend Rad Beam Workshop
First Name of BNL Host for Visit/Assignment: Lynne
Last Name of BNL Host for Visit/Assignment: Ecker

Once you have registered in GIS, you will automatically receive e-mails in response to let you know what further instructions are necessary prior to your arrival. Upon initially completing the online form you will receive an e-mail giving you a GR number; this number is only a tracking number. This is not your final Identification number. When your trip is fully approved, you will receive an e-mail indicating that you are approved and you will receive your Identification number.

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Notice for Non-U.S. Citizens

Attendees will not be allowed on-site if their BNL appointment expires!

Non-U.S. Citizens with active BNL appointments but whose Passport, Visa, or USCIS documentation have expired must bring their updated documentation with them and check-in at the Guest, User, Visitor (GUV) Center between the hours of 7 a.m. to 5 p.m. Monday through Friday, to update their USCIS documentation. Upon arrival at BNL, you have to go to the GUV Center located in the Research Support Building (Bldg. 400) to check in. Please make sure to bring proper identification.

Guest, User, Visitor (GUV) Center - directions
1-631-344-3333, guvcenter@bnl.gov

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Last Modified: May 20, 2011