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Brookhaven National Laboratory

Attendee Instructions

Helpful hints for attendees to make your visit to Brookhaven National Laboratory (BNL) and attendance at this event a pleasant one...

Register for the Workshop as soon as possible. Registering in the BNL Guest Information System (GIS) does not automatically register you for this event. If you are a Foreign National, you must also complete the BNL Guest Information Form for Non-U.S. Citizens. Due to a required review process, ALL Foreign National attendees must be registered and approved in the BNL Guest Information System (GIS) before they will be allowed access to the site. The link to the BNL Guest Information Form will be provided to you after you have registered for this event.

Meeting Location
The sessions will be held at the Physics Department in the Large Seminar Room (Bldg 510) located on Pennsylvania Street. When you enter the main entrance to the Physics Department, turn right and continue down through the glass-walled walkway. The Large Seminar Room is on the left and the seminar lounge is on the right.

Access to BNL

  • GIS Registration Information for Non-U.S. Citizens - If you are a Foreign National, you must also complete the BNL Guest Information Form for Non-U.S. Citizens as indicated on the registration form before they will allow you access to the site. Registering in the BNL Guest Information System (GIS) does not automatically register you for this event.
  • If you have a valid BNL ID badge, stay in the LEFT LANE as you enter BNL. To be valid, the date on the bottom of your ID badge must be current.
  • If you do not have a BNL badge or it's expired, stay in the RIGHT LANE as you enter BNL. Inform the guard you are attending the Parity-Violating Spin Asymmetries at RHIC. You may be requested to check in at the security trailer. Proper Visitor Identification is required. Allow sufficient time for gate check-in. You may experience delays due to meeting attendance and the usual morning traffic.

    Proper Visitor Identification is required.

Weather Conditions at Brookhaven

Please always dress accordingly. If there is very inclement weather and you think there is a possibility of BNL either having a delayed opening or being closed for the day, you may call extension x4636 (INFO) from an onsite BNL telephone. If calling from an offsite telephone or from a cell phone, please call 1-631-344-4636 or 1-631-344-INFO.

Computer Access
Three computer terminals are located in Berkner Hall (Bldg. 488) for internet access or accessing your email during the meeting. You may also use the local network jacks to connect your own laptop as well. If you attend to bring laptops, PDAs, etc. that will require internet access during the meeting, then these devices must be registered in BNL's Network Access Registration database in order to access the internet.

Registering your computer device can be done via the device's web browser upon first connecting to BNL's network; however, the registration process will require a BNL life or guest number. If you do not have a BNL-assigned life or guest number, a specially generated conference key for this event will be provided to you by your Event Coordinator. Please use this conference key in place of the BNL-assigned life or guest number. If you have the conference key for your event and still experience connection problems, please contact the ITD Helpdesk for assistance.

Faxing Documents
Fax machines are located in Berkner Hall (Bldg. 488) for those who require faxing services. The phone number for Berkner Hall's fax machine is (631) 344-5568.

On-site Housing
For questions regarding on-site housing registration requirements for Non-BNL/DOE and Non-U.S. Citizen attendees, please contact the Housing Office - Reservations: (631) 344-2541 or 344-2551, Email: housing@bnl.gov

Transportation Onsite
If you require transportation while at BNL, the options are:

  • Courtesy Van (limited service) - There is an onsite BNL Courtesy Van service available Monday through Friday from 8:30 to 4:15. To arrange a ride, please call extension x2714 from a BNL phone. If calling from an offsite telephone or from a cell phone, please call 1-631-344-2714.
  • Enterprise Rental Car (located onsite at BNL) - Call (631) 344-4888 for information.
  • Taxi and Limousine Service (for destinations to/from BNL) - Please note that if you have made arrangements for a taxi or limousine to come on site to pick you up after the workshop, a Gate Pass must be completed in order for them to get through the Main Gate. Please see your Event Coordinator upon arrival for the details.

Additional Information

  • Visitor Identification Requirements
  • General Information about Brookhaven
  • Food on Site: Dinner service is no longer available on Saturday or Sunday evenings so please make sure you eat before you arrive or make other arrangements for those evenings.
        - Schedule of the cafeteria and the Center Restaurant
  • Housing Office: The Housing Office is open Monday through Friday from 8:00 am to 12 midnight and on Sunday from 4 pm to midnight. It is located in the new Research Support Building (Bldg. 400) located on Brookhaven Avenue. If you are arriving after midnight or during the weekend, you will have to pick up your keys at Police Headquarters, located in Building 50 on Upton Road. If you obtain your keys from Police Headquarters, you will have to go to the Housing Office during regular hours to pay your housing bill and any telephone charges you may have incurred. Before leaving, you must check out with the Housing Office and return your key. To contact the Housing Office, please call (631) 344-2541 or 344-2551 or e-mail to housing@bnl.gov.
  • Speakers Proceedings Packages

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Last Modified: February 5, 2008