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14th International Conference on Surface X-ray and Neutron Scattering (SXNS14)

Exhibitors & Sponsors

Exhibitor Information | Sponsorship Opportunities

On behalf of the local Organizing Committee we invite you to participate as a Sponsor or Exhibitor at the 14th International Conference on Surface X-ray and Neutron Scattering (SXNS14) on July 10-14, 2016.

SXNS14 brings together staff and users from many of the Synchrotron and Neutron Scattering facilities from around the world and provides a great opportunity to meet and exchange ideas with x-ray and neutron scattering scientists from a range of scientific fields. We expect from 150-200 scientists to attend and look forward to welcoming you to this vibrant meeting in a beautiful location on the Stony Brook University Campus.

Exhibit Layout and Hours

The exhibition space will be set up in the theater lobby area of the Charles B. Wang Center. The poster session and coffee breaks will also be held within the lobby area for easy communication between exhibitors and participants. The exhibition is fully integrated into the conference activities.

Exhibition Timeline

  • Exhibitor Setup
    Monday, July 11, 8:00 AM to 2:00 PM (It is recommended that the exhibitor setup is complete by 2:00 PM since the Poster Session is scheduled to begin at approximately 3:00 PM)
  • Exhibition Hall Open
    Monday, July 11, 8:30 AM to 6:00 PM
    Tuesday, July 12, 8:30 AM to 6:00 PM
    Wednesday, July 13, 8:30 AM to 12:00 PM
    Thursday, July 14, 8:30 AM to 1:30 PM
  • Booth Dismantling
    Thursday, July 14, 1:30 PM to 3:00 PM

Exhibitor Registration Fees and Amenities

Exhibitor Space ($2000 US): Includes 6' x 2.5' table/area (tabletops should not exceed 6' in length, including the table); wireless internet access at the booth; 1 conference registration (includes Welcome Reception, coffee breaks, NSLS-II facility tour, and all other meals throughout the conference. No-host banquet is excluded); recognition on the conference website.

Space is limited, so act quickly. To insure that you get your space please submit payment as early as possible. Tables will be assigned when payment is received.

Important Notes:

  • Additional exhibitor associates are required to register as a General Attendee.
  • An additional vendor permit fee of $40.00 (payable to Faculty Student Association) is required to display/exhibit at Stony Brook University.
  • To further raise the profile of your company, please consider a sponsorship opportunity. Note: This will be an additional cost.

General Terms

  • For each booth reserved, payment is required with reservation. Payment must be made in US dollars as noted in the Registration Form or by credit card.
  • Refund Policy: An administration fee of $250 will be withheld for any cancellation received in writing prior to May 1, 2016. No refunds will be given for cancellations received after this date.
  • The conference reserves the right to approve the character of any display and to prohibit any display that, because of noise or other objectionable features, detracts from the scientific and educational nature of the exhibit.
  • During the hours the exhibit is open, each booth must be attended by persons technically qualified to explain and demonstrate the equipment or services displayed.
  • The use of dangerous material or inflammable fluids is forbidden.

For more information, contact Mercy Baez at 631-344-5769 or

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Sponsorship Opportunities

This event is sponsored by the following institutions and organizations

SXNS14 sponsors will have high visibility in the conference program, on display signs throughout the venue, in frequent conference announcements, and on our conference website. Most importantly, your organization will be furthering surface X-ray and neutron scattering science from around the globe. Sponsorship opportunities include the following and must be confirmed by July 1, 2016 unless otherwise noted:

General Sponsorships

Welcome Reception ($2,000 US): This evening reception will be held on Sunday, July 10. This event is open to all conference attendees and exhibitors. Support will be acknowledged with signage at the reception and recognized on the conference website.

Conference Bag ($1,500 US): Conference bag with your logo and SXNS14 logo for all attendees, recognition on the conference website and throughout the conference activities. This is an "exclusive" option and must be selected by June 24, 2016.

Banquet Sponsor ($1,000 US): The banquet will be held on Wednesday, July 13. Support will be acknowledged with signage at the banquet, recognized on the website and throughout the conference activities. An announcement will also be given prior to the commencement of the banquet acknowledging the sponsoring institutions.

Student Poster Awards ($500 US): The Poster Sessions will be held on the afternoons of Monday and Tuesday, July 12-13. These events are open to all conference attendees and exhibitors. Support will be acknowledged with signage during the Poster Session, recognized on the website and throughout conference activities. An announcement will also be made during the Poster Session award presentations acknowledging the sponsoring institutions.

Note: Registration is NOT included with General Sponsorships. There will be an additional cost if you wish to attend the conference and any of the evening events (reception, banquet and excursion).

These opportunities are valuable even if you are unable to attend the conference. Please contact the conference organizers for more information on this or any other aspect of exhibitions and sponsorships you wish to discuss.

Please bear in mind, that sponsorship will not confer any exhibitor privileges or status relative to future procurements by Brookhaven National Laboratory or Brookhaven Science Associates.

Our Sponsors

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Last Modified: December 27, 2017