Exhibitor Opportunities

On behalf of the NSLS-ll and CFN User Executive Committees, we invite you to participate as an exhibitor of the virtual 2023 NSLS-ll, CFN, and LBMS User Meeting. The meeting will be held on April 24–28, 2023. This year's meeting continues to focus on the exciting new prospects and the continuing excellence of the NSLS-II, CFN, and LBMS User Facilities. The program includes a Plenary session and workshops offering opportunities to learn about the latest developments in synchrotron and nanoscience experimentation. The meeting will also highlight the importance of Diversity, Equity and Inclusion (DEI), including energy justice, and promote further cross-disciplinary interactions.

This year’s Exhibit Hall will be held using an interactive online platform, Gather (www.gather.town), a fun online world that approximates the ease of in-person interactions. Within this virtual platform, each exhibitor will have their own booth (limited spots available per exhibitor level), allowing for a great opportunity to directly interact with conference attendees.

Below are some of the features offered to exhibitors:

• Exhibitors will have the ability to customize their booth according to the company’s brand and logo.
• Exhibitors will be able to interact with attendees by video or audio by simply having them approach the booth area within the exhibition hall. Text communication is also possible using the chat box.
• Information can be disseminated through documents or links to external websites/videos.

We encourage Exhibitors to create imaginative ways to interact with the attendees, such as a virtual raffle. Any links to such external resources can be added to the booth space.

Exhibitor Opportunities

Bronze Level: $500

• High visibility for your company: Company logo linked to your company website will be displayed on the meeting website. Most importantly, your organization will be furthering synchrotron radiation and nanoscience advancements in science and technology.
• Acknowledgement: At the beginning and end of the conference.
• Attendee list: After the meeting you will receive a list of all registered meeting attendees.

Silver Level: $800

• Silver exhibitors will receive the same as the bronze level exhibitors.
• Virtual booth:  Using Gather, virtual event platform.
• Networking Sessions held daily from 12:00 p.m. - 1:30 p.m. Chat with meeting attendees in your assigned virtual booth from 12:00 p.m. - 1:30 p.m. daily. All the booths are available 9:00 a.m. – 5:00 p.m. each day - attendees will be encouraged to visit during networking session times.

Gold Level: $1200

• Gold exhibitors will receive the same as the silver level exhibitors.
• Vendor Flash Talk (5-minute talk) to highlight your company during a workshop of your choice. (Assignment will be at a first-come first-served basis. A list of available workshops and further instructions will be communicated by email to the registered gold-level exhibitors).

Platinum Level (Onsite Booth Sponsor): $1500

Limited spaces available, first-come, first-served. Register before March 10th.

• Onsite exhibitors will receive the same as the silver level exhibitors.
• Onsite booth in NSLS-II or CFN on Monday-Wednesday (April 24-26) [Note: The NSLS-II beamlines will be in shutdown status during the Users' Meeting.]
• 2 Banquet tickets (additional tickets can be purchased).

Banquet Sponsor: $2000

• High visibility for your company: Company logo linked to your company website will be displayed on the meeting website. Most importantly, your organization will be furthering synchrotron radiation and nanoscience advancements in science and technology.
• Acknowledgement at the beginning and end of the conference.
• Signage at the banquet which will be held at the Long Island Aquarium.
• Option to interact in person with banquet attendees and setup a table at the Banquet.
• Attendee list: After the meeting you will receive a list of all registered meeting attendees.
• 2 Banquet tickets (additional tickets can be purchased).

If you wish to be an exhibitor, please confirm by: Tuesday, March 28, 2023.

There will be an information session with the NSLS-II UEC vice-chair, Diana Monteiro, the week prior to the User Meeting. Details to follow by email upon registration.

Exhibitor Registration

Your support is very important to the Users' Meeting and is most appreciated. Please let us know if we can count on you. Please bear in mind: as an exhibitor at the Users' Meeting, it will not confer any privileges or status relative to future procurements by Brookhaven National Laboratory or Brookhaven Science Associates.

We look forward to working with you!

Sincerely,

Nancye Wright, Exhibitor Coordinator
2023 NSLS-ll, CFN & LBMS Users' Meeting Planning Committee