BNL Home
8th International Workshop on Infrared Microscopy and Spectroscopy using Accelerator Based Sources

Exhibitors & Sponsors

Exhibitor Information | Sponsorship Opportunities

Exhibitor Information

On behalf of the local Organizing Committee we invite you to participate as a Sponsor or Exhibitor at the 8th International Workshop on Infrared Microscopy and Spectroscopy using Accelerator Based Sources (WIRMS) on October 11-15, 2015.

WIRMS brings together staff and users from many of the Synchrotron (SR) and Free Electron Laser (FEL) IR facilities around the world and provides a great opportunity to meet and exchange ideas with IR scientists from a range of scientific fields. We look forward to welcoming you to this vibrant meeting in a beautiful location on the east end of Long Island, NY.

Exhibit Layout and Hours

The exhibition space will be set up in the upstairs foyer of the Atlantis Marine World Aquarium and Exhibition Center (see floor plan below), centrally located between the conference room and the poster session area. The poster session and coffee breaks will be held nearby for easy communication between exhibitors and participants. The exhibition is fully integrated into the conference activities.

Exhibition Timeline

  • Exhibitor Setup
    October 12, 6:30 AM to 8:30 AM
  • Exhibition Hall Open
    October 12, 8:30 AM to 7:00 PM
    October 13, 8:30 AM to 7:00 PM
    October 14, 8:30 AM to 7:00 PM
    October 15, 8:30 AM to 11:00 AM
  • Booth Dismantling
    October 15, 11:00 AM to 1:00 PM

Exhibitor Registration Fees and Amenities

Exhibitor Space ($2500 US): Includes 6' x 2.5' table/area (tabletops should not exceed 6' in length, including the table); wireless internet access at the booth; 1 conference registration (includes Welcome Reception, coffee breaks, NSLS-II facility tour, and all other meals throughout the workshop); recognition on the conference website.

Space is limited, so act quickly. When you register as an exhibitor, the information provided will be included in your company profile form and will contain the information necessary to meet your exhibit requirements at the meeting and for advertising purposes. To insure that you get your space please submit payment as early as possible. Tables will be assigned when payment is received.

Important Notes:

  • Additional exhibitor associates, beyond the one included with the basic fee, are required to register as a General Attendee.
  • To further raise the profile of your company, please consider a sponsorship opportunity.

General Terms

  • For each booth reserved, payment is required with reservation. Payment must be made in US dollars as noted in the Registration Form or by credit card.
  • Refund Policy: An administration fee of $250 will be withheld for any cancellation received in writing prior to September 11, 2015. No refunds will be given for cancellations received after this date.
  • The Workshop reserves the right to approve the character of any display and to prohibit any display that, because of noise or other objectionable features, detracts from the scientific and educational nature of the exhibit.
  • During the hours the exhibit is open, each booth must be attended by persons technically qualified to explain and demonstrate the equipment or services displayed.
  • No display may be dismantled prior to Thursday, October 15, 2015

For more detailed information, contact Mercy Baez at 631-344-5769 or WIRMS2015@bnl.gov.

Top of Page

Sponsorship Opportunities

This event is sponsored by the following institutions and organizations

WIRMS 2015 sponsors will have high visibility in the conference program, on display signs throughout the venue, in frequent conference announcements, and on our conference website. Most importantly, your organization will be furthering infrared microanalysis advancements in science and technology. Sponsorship opportunities include the following and must be confirmed by September 11, 2015:

General Sponsorships

Welcome Reception ($2,000 US): This evening reception will be held on Sunday, October 11. This event is open to all conference attendees and exhibitors. Support will be acknowledged with signage at the reception and recognized on the conference website. This is an exclusive option.

Conference Bag ($2,000 US): Conference bag with your logo and WIRMS 2015 logo for all attendees and recognition on the conference website. This option is exclusive and must be selected by September 11, 2015.

Memory Stick ($2,000 US): Conference flash drive with your logo and WIRMS 2015 logo for all attendees and recognition on the conference website.This is an exclusive option.

Poster Session ($1,000 US): This Poster Sessions will be held on the evenings of Monday, October 12 and Tuesday, October 13. These events are open to all conference attendees and exhibitors. Support will be acknowledged with signage during the selected Poster Session and recognized on the conference website. An announcement will also be given prior to the selected Poster Session acknowledging the sponsoring institution. There are 2 opportunities for this option.

Lunches ($750 US): Support will be acknowledged with signage during the lunch break and recognized on the conference website. An announcement will also be given prior to the lunch break acknowledging the sponsoring institution. There are 4 opportunities for this option.

Coffee Breaks ($500 US): Support will be acknowledged with signage during the coffee break and recognized on the conference website. An announcement will also be given prior to the coffee break acknowledging the sponsoring institution. There are 7 opportunities for this option.

Note: Registration is NOT included with General Sponsorships. There will be an additional cost if you wish to attend the conference and any of the evening events (reception, banquet and excursion).

These opportunities are valuable even if you are unable to attend the conference. Please contact the conference organizers for more information on this or any other aspect of vendor exhibitions and sponsorships.

Please bear in mind, that sponsorship will not confer any vendor privileges or status relative to future procurements by Brookhaven National Laboratory or Brookhaven Science Associates.

Our Sponsors

sponsors

Top of Page

Last Modified: December 27, 2017