General Lab Information

Contracting Process for Federal Agencies

Guidance for Government Sponsors seeking to Initiate a Project at Brookhaven Lab

Thank you for your interest in working with us. Brookhaven National Laboratory is a Government Owned/Contractor Operated (GOCO) laboratory under a management and operating (M&O) contract. Documents are processed by the M&O contractor before the approval action. The steps are outlined below.

Step 1

Federal sponsor requests services from Brookhaven Science Associates, LLC (BSA), the M&O Contractor for Brookhaven National Laboratory (BNL), in response to a formal proposal submission

Step 2

BSA follows internal process for reviews and concurrence, e.g., Risk Assessment and Proposal Information Questionnaire (PIQ) approval in the Proposal Information Management System (PIMS)

Step 3

Department of Energy (DOE) Brookhaven Site Office (BHSO) approves PIQ

Step 4

Federal sponsor initiates the Interagency Agreement (IAA). Same applies to MIPR or other appropriate funding document

Step 5

Federal sponsor transmits IAA to BSA Research Partnerships (RP) Office. Do not send IAA until this step.

Step 6

BSA RP Office reviews IAA and supporting documentation (e.g., Statement of Work (SOW) and appropriate funding in accordance with SPP). If anything is missing or incorrect, the IAA goes back to the federal sponsor for correction

Step 7

Federal sponsor resubmits & BSA RP Office performs reviews and provides concurrence

Step 8

BSA RP Office enters the IAA into BSA’s financial system.
BSA Budget Office reviews and concurs with the information

Step 9

BHSO SPP Subject Matter Expert (SME) reviews the package.
If there are any changes or discrepancies, BHSO SPP SME returns to the appropriate BSA Office.
BSA corrects the discrepancies and resubmits to BHSO SPP SME.

Step 10

BHSO SPP SME signs IAA as the Program Manager

Step 11

BHSO SPP SME transmits the IAA to the BHSO Contracting Officer for approval

Step 12

BHSO Contracting Officer reviews and approves as the official Contracting Officer

Step 13

BHSO Contracting Officer returns the approved IAA to the BHSO SPP SME

Step 14

BHSO SPP SME transmits to BHSO Financial Management Specialist and designated BSA offices

Step 15

BHSO Financial Management Specialist validates that the Contracting Officer has approved the IAA and assigns a financial modification number

Step 16

BSA designated office transmits the approved IAA to the federal sponsor

Step 17

BSA Budget Office requests obligation of funding to its DOE-BSA M&O Contract

Step 18

Once the contract is modified to add the funding, work can start

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About Research Partnerships

Brookhaven’s world-renowned research facilities are open to the private sector, academia, and other agencies for research and development work. Our technologies are available for licensing to the private sector—including start-up companies—to develop these early-stage innovations into commercial products. Small businesses are encouraged to seek partnership opportunities with us.