Checklist for In-Person ePIC Collaboration Meeting

Step 1: Meeting Registration and Guest Access

• Register for the meeting and submit payment.
• Determine whether you require a Guest Registration (GR) for access to Brookhaven National Laboratory (BNL).
  • If a GR is needed, complete the process through the Guest Information System (GIS).
    Note: Processing for non-U.S. citizens can take significant time. Please begin this step as early as possible.

Step 2: Travel and Accommodation

• Book your travel and local transportation, and accommodations.
• All reservations—including BNL on-site housing—must be made directly by participants.
• For detailed information on lodging options, transportation, and logistics, please refer to the provided link.

Step 3: Prepare for Travel

• January on Long Island, NY, can be cold, windy, and snowy.
• Pack appropriately for winter conditions: warm clothing, a thick coat, hat, gloves, and footwear suitable for snow and ice.
• If you plan to drive, be prepared for winter road conditions.

Step 4: Arrival and First Day Instructions

• Meeting sign-in and sessions will take place in theb Science and User Support Center (Bldg. 101) at Brookhaven.
  • Building 101 is outside the laboratory’s main gate, and can be accessed easily by taxi or rideshare.
  • Free parking is available for participants arriving by car.
• Bring your REAL ID-compliant driver’s license or your passport and required travel documents.
  • Important: Without valid identification, participants will not be permitted onsite and cannot enter Building 101 or attend the meeting.