Abstract Submission Guidelines

The instructions below will guide you through the abstract submission process. You can submit an abstract for an oral presentation or a poster presentation. Abstracts should use the template below and be no more than 250 words. Submissions that are not accepted for oral presentations will be automatically considered for a poster. Oral presentations will be 15-minutes long followed by 3-minutes for questions. Presentations should be tailored for a general scientific audience. The deadline to submit an abstract for an oral or poster presentation is September 25, 2018.

How to Submit An Abstract

1. Please read and follow all abstract submission guidelines shown below.
   
   
   • Eligibility: All postdocs and undergraduate/graduate students currently affiliated with Brookhaven National Laboratory (BNL) or who performed at least a portion of their research at BNL are invited to submit an abstract for ECRS 2018.
   • An abstract is required for all oral and poster presentations at the symposium.
   • Abstracts will be printed in the ECRS program and/or archived electronically on the BNL intranet. Please note this does not constitute publishing in a peer-reviewed journal.
   • An individual can be the presenting author on at-most one abstract per-category – oral or poster. However, that same individual can be a co-author on multiple other abstracts.
   • All applications for a poster presentation that meet these guidelines will be accepted.
   • There is a selection process to qualify for the oral presentation. A committee of BNL scientists from various backgrounds will review the abstracts and the presenting author will be notified of the outcome. The decision of the committee is final.
     
     The selection criteria will be based on (a) Novelty, importance and impact of the research and relevance to the mission of the laboratory; (b) The publication and oral presentation records of the presenting author; (c) Evidence to support the presenting author’s ability to convey the research ideas to a wider audience of different background.
      
   • The accuracy of an abstract is the sole responsibility of the authors. Every effort will be made to publish the abstract exactly as originally submitted. Once an abstract is submitted, it cannot be modified; i.e. an updated version will not be accepted even before the deadline. Authors are advised to thoroughly proofread their abstract prior to submitting it online.
   • It is the sole responsibility of the presenting author to ensure that all authors listed on the abstract have been notified of the submission.
   • Submission of an abstract constitutes a commitment by the presenting author, if selected, to deliver a presentation at the symposium.
   • The presenting author of the abstract must give the presentation (oral or poster) to be eligible for an award.
   • Please make sure that the email address of the presenting author and research supervisor is accurate. This is the sole means of communication from ECRS organizers regarding submitted abstracts.
   • Acknowledgement of abstract submission will be automatically sent via email to the presenting author.
2. Download and complete the abstract submission template. Note, oral and poster abstracts use the same template.
   Download Template
3. Submit an abstract using the button below. Prior to submission, please make sure you have the following information:
   
   
   • Your email and your supervisor's email.
   • A single page abstract prepared using the template.
   All abstracts must be submitted online by September 25, 2018. All applicants will receive notification of acceptance by September 26, 2018.
   Apply Now Abstract submission is now closed.

Need Assistance?
For questions or assistance, please contact the following:

Mengen Wang (Symposium Coordinator)

(631) 344-7853
mengen.wang@stonybrook.edu