Congratulations on your employment at Brookhaven!

Welcome Message From the Director

Hello. I'm Brookhaven Lab Director Doon Gibbs. Brookhaven has a rich history of outstanding scientific achievement that spans more than six decades. That achievement is directly linked to the talented and dedicated people we have working here. The unique skills you bring to Brookhaven are vital for our continued success in this decade and beyond - whether you are a scientist or someone whose work helps make the science happen.

So, welcome to Brookhaven! You are now part of our team, working together to make exciting scientific discoveries. We work hard and we work safely — that's very important — in a spirit of inclusion and mutual respect. As a new employee, you'll find people whose job it is to help you settle in and understand the many benefits available to you, which range from health to finance and recreation. In turn, we look forward to benefiting from your contributions here and hope to see you — and the Laboratory — reach all of our goals.

What to Expect on Your First Day

In order to have a productive first day of work, you should plan on having the following items and information with you. Please call us if you have any questions.

Please read the important information contained in this file (.pdf)

• Proper Identification - You must provide proper identification as proof that you are eligible to work in the United States. See the I-9 form that describes acceptable forms of identification.
  
  Brookhaven National Laboratory participates in E-Verify, which requires us to verify the identity and employment eligibility of all persons hired to work in the United States. Brookhaven National Laboratory will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
  
  Please ensure that the forms of documentation you provide to support your I-9 identification requirements match your name. For instance, if you recently had a name change, but did not modify your social security card, your data will not match.
   
• Dependent Information – You will need to provide the name, date of birth, social security number, and appropriate documentation - i.e.; marriage certificate, birth certificate - for all your dependents in order to complete your medical and dental insurance paperwork. If you have any questions, please call.
• Paycheck Direct-Deposit – Many employees like the convenience of having their paycheck automatically deposited into their bank account. We encourage you to take advantage of this option. If you choose to do so, please fill out the form and attach a voided check or voided deposit slip. In addition, we have a branch of Teachers Federal Credit Union on site, which you may join at any time.
• Number of deductions on Form W-4 – Please be sure that the total number of allowances you are claiming is listed on line number 5 for your Federal and New York State income tax. If you are uncertain about the number of exemptions you should claim, please consult with an accountant.
• Beneficiary Information – You will need to provide the name, address and birth date of all beneficiaries for your life insurance policy.
• Emergency Contact Information – Complete the emergency card with the name, address and telephone numbers (day and evening) of two people to contact in the event of an emergency.
• Vehicle Information – You will be asked to provide make, model and license plate information for each vehicle that you will be driving on site. You will also need to show your cars' registration.

Your first day at Brookhaven National Laboratory will consist of a variety of orientation activities.

• Check-In – All necessary paperwork will be collected and additional paperwork will be completed. This includes an Emergency Contact card, W-4, I-9, Conflicts of Interest Form, Patent Agreement, Direct Deposit, and any Visa paperwork, if needed.
• Brief Overview of BNL Lab
• Sign-Up for Benefits
• Badging/Vehicle Registration – You will have your picture taken for your BNL ID badge and receive a sticker for your vehicles.
• GET Training (New Employee/Guest Orientation) (10 to 11:30 a.m.) – Safety Training, which includes an overview of ergonomics, cyber security, traffic safety, etc.

Other Helpful Information

Food and beverages are served in Berkner Hall;

Cafeteria - Berkner Hall - Building 488, Brookhaven Avenue – x3541

• Monday thru Friday - 7:30am to 2:30pm
• Closed Weekends and holidays (Thanksgiving, Christmas, New Years Day, etc.)
• All credit cards are accepted

Serving breakfast, lunch, and snacks on weekdays. Prices are reasonable, and there are numerous choices, including beverages, pizza, grill, salad bar, entrees, and sandwiches made to order. You may visit their website at: http://www.metzbrookhaven.com/.

The on-site Brookhaven Lab Courtesy Van offers on-call, door-to-door service between the hours of 8:30am and 4:15pm, Monday through Friday, excluding Lab holidays*. Requests are accepted on a first-come, first-served basis. Be prepared to meet the van at the main entrance of your building. In order for us to be able to serve as many customers as possible, please be ready to board the van before making the call for pickup. Pick-ups can be arranged by calling 344-2714 and providing your name, telephone extension, location of pickup, location of drop-off and number of passengers.

*Exception - Every Monday at 8:15 a.m., a shuttle will bring new hires from the on-site apartment area to Human Resources, Building 400, to attend orientation at 8:30 a.m. On-site housing guests should meet at the bus stop near the Lollypop House (apartment area – close to apartment 5) PROMPTLY at 8:15 a.m. Note: If the Lab is closed for a Holiday on a Monday, this service will be provided on the first day back after the Monday holiday.

On-site services, such as the gas service station and U.S. Post Office are listed on the following link: http://www.bnl.gov/visitorinfo/onsite-services.php, and banking services, including ATM machine locations, are listed on: http://www.bnl.gov/visitorinfo/banking.php.

This link provides directions to BNL and maps of the campus – the Human Resources Department & the Housing Office are located in  Building 400 – Research Support Building on the Central Campus map. http://www.bnl.gov/maps/

IMPORTANT - In the event of inclement weather that could possibly close the Laboratory or delay its opening, we advise you to keep up-to-date by calling the following number: 631-344-INFO or looking on the BNL home page at www.bnl.gov.

Questions/concerns/issues contact one of the following HR Assistants:

• Susan Clements, 631-344-2883 or clements@bnl.gov
• Cathleen Ostrick, 631-344-2882 or costrick@bnl.gov

New Employee Orientation starts promptly Monday mornings at 8:30 am in the Research Support Building, Bldg. 400, located at 20 Brookhaven Avenue. 

• Scientific Staff Manual(.pdf)