Video & Audio Conferencing

at Brookhaven

Video Conferencing | Audio Conferencing

ITD provides two cost effective ways to collaborate with colleagues who are remotely located from Brookhaven National Laboratory. ITD's video conferencing service can save you travel time and costs when working with off-site personnel. Most users find that they can accomplish in a one to two hour video conference what would take many hours via other means.

ITD also provides end-users with three audio conference services as well (6 & 12 Port Bridges, AT&T Reservation less Conference Folder, and ESNet Audio Conference Service).

Video Conferencing

• Overview
• H.323: Desktop Video Conferencing
• Video Conferencing Rooms
• Scheduling a Video Conference
• Charges for Video Conferencing
• Technical Support

Overview of Video Conferencing Service
Video conferencing is a cost effective way to collaborate face-to-face with colleagues who are remotely located. Video conferencing can save you travel time and costs when working with off site personnel. Most users find that they can accomplish in a one to two hour video conference what would take many hours via other means.

H.323: Desktop Video Conferencing
ITD now offers point-to-point video conferencing via your personal desktop or laptop computer. Click here for more information.

Video Conferencing Rooms
Video conferencing is available at BNL through the Information Technology Division. The first video conferencing system is located in ITD (building 515) on the second floor in room 2-52. The second system is located in Physics (building 510) on the second floor in room 2-111. The third video conferencing system is located in Berkner Hall room B. All of these BNL systems are both ISDN and IP capable of connecting to most other video conferencing systems in the USA, Europe and the Far East.

Room Details

Scheduling a Video Conference
To schedule a conference you can send E-mail to vtc@bnl.gov You can also call (631) 344-8100 to setup a conference or ask questions about the video system or to get conference information. To simplify conference setups, please request your remote collaborators to contact the technical staff at their location to obtain room availability, equipment type, and type of access.

Charges for Video Conferencing
There are no charges for video conferencing services.

Technical Support
If you need technical support during your video conference, call the following people:
All Lab extensions are prefaced by (631) 344-xxxx

• Richard Horwitz (x8100) - If not available, call:
• Louie Nieves (x4897) - If not available call:
• Aimee Sumereau (x4401) - If not available, call:
• Scott Bradley (x5745) - If not available, call:
• ITD Helpdesk (x5522) - Tell that person you need help with a video conference and he/she will page a video technician to assist you.

For additional information about video conference scheduling or technical information contact BNL Video Conference Coordinator at vtc@bnl.gov or call (631) 344-8100

Audio Conferencing

• ITD provides BNL’s end-users with audio conference bridge services. Currently, there are three (3) twelve port bridges in service and (3) six port bridges in service. End users on the BNL domain can view the schedule of the bridge service by going to http://www.bnl.gov/itd/calendars and clicking on the box “view calendars” . This service is provided by ITD at no charge to BNL end-users.
  
  For reservations please contact the ITD Helpdesk at 631-344-5522 or send an email to itdhelp@bnl.gov.
   
• AT&T has a service called "AT&T Reservationless Conference Folder", which can accommodate up to 125 audio connections that is available 24 hours a day, 7 days a week. There is no set up fee and you only pay for the phone charges incurred. The host of the audio conference needs to have an AT&T calling card in order to have a Reservationless Conference Folder. For more details contact ITD at 631-344-4897.
   
  
• ESnet provides an additional audio conference service called ReadyTalk. Visit the ESnet website for more information on registering, scheduling, and attending an ESnet audio conference. The person scheduling a meeting needs to register for an account; invited participants do not need an account.
  
  This service is free to each participant. This service is limited based on volume—there are only a limited number of phone lines available for the entire ESnet community.
  
  The ESnet audio conference service also includes a web interface that also allows desktop sharing, file sharing, whiteboard, and chat. Call the ITD Videoconference Line at 631-344-8100 and/or send email to vtc@bnl.gov for more details.

Last Modified: January 30, 2012
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One of ten national laboratories overseen and primarily funded by the Office of Science of the U.S. Department of Energy (DOE), Brookhaven National Laboratory conducts research in the physical, biomedical, and environmental sciences, as well as in energy technologies and national security. Brookhaven Lab also builds and operates major scientific facilities available to university, industry and government researchers. Brookhaven is operated and managed for DOE's Office of Science by Brookhaven Science Associates, a limited-liability company founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, the largest academic user of Laboratory facilities, and Battelle, a nonprofit, applied science and technology organization.

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