General Lab Information

Food Support for Meetings/Events

Catering and Small Group Food Orders

For catering orders of 10 or more people, Rollin Ghost is Brookhaven National Laboratory's contracted catering provider and must be used for all catering needs.

Orders must be placed through the Food Service page in PeopleSoft Financials. If preferred menu items are not available on the standard catering menus, Rollin' Ghost should still be considered first, as they offer flexibility in accommodating off-menu requests. Contact Joe Ciardullo for assistance. The new, streamlined PeopleSoft Financials ordering process is documented in the Guide listed below.

Rollin' Ghost Catering Menu Guide to placing orders via Peoplesoft

Orders of fewer than 10 people that are paid with BSA funds and/or held on BNL grounds should be placed with Rollin' Ghost first, when the options align with the regular breakfast and lunch menus, which can be found here. For small group orders, contact Rollin' Ghost directly, in person or by email at info@rollinghostli.com. Orders can be picked up at Berkner on the day of the event.

*Small-group orders placed directly with the vendor are eligible for reimbursement through BSA, including tax.

Using an outside vendor should not be considered the immediate default alternative for small-group orders. Rollin' Ghost is expected to be the first option for all food orders to support the long-term sustainability of food services at the Lab.

Personal lunches do not qualify as catering orders and remain subject to New York State sales tax.

Process for Requesting Food Support

  1. Customer reserves space for in-house events and contacts Conference Services at Ext. 3545 for on-site delivery support.
  2. Food Services collects event details from the customer.
  3. Food Services provides customer with menus and options.
  4. Customer contacts Food Services with any questions prior to placing their order in Peoplesoft Financials under "BSA Outside Food".
  5. Food Services reviews the food orders and confirms with vendor that the order can be fulfilled.
  6. Once order received, Food Services places the order with the Rollin Ghost, makes payment, and send out email confirmation.

Notes:

  • All orders must be placed a minimum of 48 hours prior to the event. Order changes/cancellations will be unavailable after that time.
  • Food Services is the sole point of contact with the vendor.
  • Vendor delivers items directly to the event. If there are discrepancies, contact Food Services.
  • Conference Services maintains and provides custodial services support when conference/events are booked in Bldg. 30 (Brookhaven Center), Bldg. 488 (Berkner Hall), and Bldg. 317 (Recreation Hall).
  • Contact the Integrated Facility Management (IFM) Custodial Services Group to coordinate the cleanup of conferences/events in buildings not maintained by Guest Services. Conference/Event support from the IFM Custodial Services Group may include cleanup of food service, trash removal, wipe down of tables/chairs, increase cleaning of restrooms, vacuuming and mopping of area in specified time frame to support conference/event and requires a chargeback work order, preferably with 48 hours' notice to schedule overtime or reassign staff. IFM Custodial Services may be reached at (631) 344-3084.

Comments?

Contact Food Services at Ext. 5063 or email jciardull@bnl.gov with any issues, comments, or suggestions.