General Lab Information

Work Planning & Control for Experiments and Operations

Work Planning & Control for Experiments and Operations

All experimental work will be conducted in accordance with Work Planning and Control for Experiments and Operations, which ensures proper design and operation of all experiments prior to their commencement.

CFN will use the SBMS provided standard form for the formal documentation. The Lead Experimenter/Responsible person will notify the Experimental Safety Review Committee of any new experiments or modifications to existing experiments.

CFN will appoint an Experimental Safety Review Committee. This committee will consist of the Experiment Review Coordinator, CFN personnel, Facility Support Representative (FSR), Environmental Compliance Representative (ECR). Additional subject matter experts may be appointed on an ad-hoc basis as needed.

CFN will review all Experimental Safety Review's on a yearly basis.

The CFN will appoint both a Work Control Coordinator/Manager.

The WCC will maintain a logbook showing all the work requests they have screened. It must contain the following information: an assigned Work Permit Number, Date of Request, Description of Work, Work Permit required (Yes or No), Intra-Laboratory Requisition Number, Plant Engineering Work Order Number, if applicable.

The WCC for a particular facility is readily available to provide guidance to the staff. The WCC makes the work permit determination (what requires a work permit and what is exempted from a permit). A Work Control Coordinator must screen all external work requests. The coordinator will use Table 1 in the Screening Guidelines in Work Planning and Control for Experiments and Operations to make a determination of whether a work permit is needed or not. If a permit is required, the WCC uses Table 2 in the Screening Guidelines to determine if it should be rated as low, moderate or high. The Work Control Manager (WCM) is the primary ESH reviewer for all jobs classified as moderate or high level on the work permits. This determination is based on completion of the screening process in Work Planning and Control for Experiments and Operations or that the work being conducted falls within skill of the craft.

When a work permit is required, the Requester, with assistance from the WCC, as needed, completes blocks 1 and 2 (Hazards and Controls). When appropriate, a review team is created. It is the responsibility of the service organization to recognize and fill in the task-related safety concerns.

Review teams consist of the primary reviewer, subject matter experts (such as Industrial Hygiene staff and the Environmental Compliance Representative), the WCC, the service provider, and a representative of the lab/area user. Moderate and high risk-level jobs are also reviewed by the WCM. Any individual involved in this process is encouraged to provide feedback, which is noted in Block 7 of the work permit.

The primary reviewer for CFN work permits is the Work Control Manager.

A WCC must be notified when a vendor is scheduled to arrive. Typically, for work requiring a purchase order, a respective Department Procurement Administrator(s) is identified via the "WEB-REQ") notified of requests for outside contractors/vendors. A Technical Representative[1], who acts as the technical liaison with the contractor, is selected. The Technical Representative, in consultation with the Work Control Coordinator, determines if a Work Permit is required by using the Requisition Questionnaire for ISM Flowdown. The Work Permit should be completed when the service provider arrives on site.

When a purchase order is not required, the employee requesting the work must contact the WCC. The user of the space is consulted; assessment of the overall impact on adjacent areas and facility wide concerns are discussed. A walk down of the area is performed with the WCC, requester, and outside labor sources.

Internal work requests (work providers are on the CFN staff) are exempt from WCC review if skill-of-the-craft covers the work (see Attachment 1).

Attachment 1

Worker Planned Work- Alternates and some staff may occasionally provide support to building occupants/staff. These individuals have the appropriate JTAs assigned (e.g., overhead crane, cryogenic training), are qualified on specific equipment in machine shops, or have the appropriate education/experience/training/demonstrated capabilities to assist staff (e.g., manual movement of small equipment).

Activities listed below are examples of support activities for ESR activities, and are exempt as such. Personnel are selected and assigned work by the PI based on educational background, training, and experience/demonstrated capabilities.

  • Glassware washing
  • Autoclave operations
  • Vacuum system maintenance
  • Photographic activities
  • Fabrication, modification, & repair/rebuilding of parts/equipment
  • Soldering/spot welding
  • Abrasive cleaning/polishing